OFFICE SECRETARY III
Recruitment #22-001362-0066
| Department | OPD Appellate and Inmate Services |
|---|---|
| Date Opened | 6/21/2022 11:59:00 PM |
| Filing Deadline | 7/5/2022 11:59:00 PM |
| Salary | $33,480.00 - $53,467.00/year |
| Employment Type |
Full-Time
|
| HR Analyst | Janynee Covington |
| Work Location |
Baltimore City
|
Introduction
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants. The agency’s vision is Justice, Fairness and Dignity for All. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detail oriented applicants with secretarial experience, good organizational and problem solving skills highly proficient in Microsoft Word, Excel and Outlook to fill a full-time Office Secretary III position available in our Baltimore City Appellate Division Office. The Office Secretary III will be responsible for typing legal documents, data entry of case information, scheduling appointments and maintaining calendars for assigned attorneys. Bilingual applicants are encouraged to apply with the ability to speak, read and write in both Spanish and English.
GRADE
ASTD10
LOCATION OF POSITION
6 St. Paul Street, Suite 1302, Baltimore, Maryland 21202
POSITION DUTIES
An Office Secretary III is work providing secretarial support to an official, administrator or administrative staff. Employees in the Office Secretary classifications type on typewriters or on keyboards of personal computers, computer terminals or word processors. Employees in this classification may supervise lower-level clerical employees.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, ability to work independently and multi-task. Highly proficient in Microsoft Office Suite. Strong attention to detail and ability to log and track large amounts of data in Excel spreadsheets. Excellent oral and written communication skills. Demonstrated interest in working with inmate population and their families. Bilingual applicants with ability to speak, read and write in both Spanish and English.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
FURTHER INSTRUCTIONS
Online Applications Preferred.
Please fax all paper applications and questionnaires to (410) 333-8134.Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202, Attn: Janynee Covington; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.
Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants and people with disabilities are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.
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