OFFICE SECRETARY III
Contractual
Recruitment #22-001362-0069
Department | OPD District Operations |
---|---|
Date Opened | 6/28/2022 11:59:00 PM |
Filing Deadline | 7/12/2022 11:59:00 PM |
Salary | $17.12(Base)-$18.37(Step 3) per hour |
Employment Type |
Full-Time
|
HR Analyst | Janynee Covington |
Work Location |
Queen Anne's
|
Introduction
The
Office of the Public Defender is a statewide independent agency charged with
providing superior legal representation for indigent defendants. The
agency’s vision is Justice, Fairness and Dignity for all. Employees are
committed to the core values of culture of excellence, client centered
representation, tenacious advocacy, and are united in achieving the agency’s
mission.
This is a CONTRACTUAL position. The Office of the Public Defender is
seeking detail-oriented applicants with significant legal secretarial
experience and strong customer service skills, who possess excellent
organizational and problem solving skills, as well as strong writing
skills and the ability to work independently. We are looking for someone
who knows how to create/format pleadings, motions and discovery
documents.
The Contractual Office Secretary III
will be responsible for providing secretarial support to attorneys assigned to
our Queen Anne County, Maryland office.
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
Support
staff attorneys with filing of any and all legal correspondence (motions,
subpoenas, pleadings)
Field
calls from clients, investigators, experts, and court personnel
Process
Discovery and Body Worn Camera footage
Process
and Distribute incoming mail and correspondence
Schedule
meetings and interviews, as requested by attorneys and management
Type
client correspondence
Create/modify
reports and documents as requested by staff attorneys or administrative
staff
Make
photocopies, fax documents and perform other clerical functions
Update
Database with client information
Assist
with the preparation of client files
File
papers and documents into appropriate client files
Maintain
important and confidential records, schedules, expense accounts and office
supplies
Maintain
office equipment
Perform other duties as assigned
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience
working in a law office or court system. Good organizational and problem
solving skills, and the ability to multitask. Highly proficient in Google
Apps, Microsoft Word, Excel and Outlook. Excellent oral and written
communication skills. Prefer working knowledge and or experience with
MDEC.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SPECIAL REQUIREMENTS
Ability
to lift 20 lbs. or more.
SELECTION PROCESS
Please make sure that you
provide sufficient information on your application to show that you meet the
qualifications for this recruitment. All information concerning your
qualifications must be submitted by the closing date. We will not consider
information submitted after this date. Successful candidates will be
ranked as Best Qualified, Better Qualified, or Qualified and placed on
the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education,
training and experience related to the requirements of the position. You
may be required to complete a qualifications supplement, or the rating may be
based on your application. Therefore, it is important that you provide
complete and accurate information on your application. Report all
experience and education that is related to this position.
BENEFITS
Contractual employees who work for
an agency covered under the State Employee and Retiree Health and Welfare
Benefits Program, have a current employment contract and work 30 or more hours
a week (or on average 130 hours per month) may be eligible for subsidized
health benefits coverage for themselves and their dependents. As a contractual
employee, you will be responsible for paying 25% of the premiums for your
medical and prescription coverage, including any eligible dependents you have
enrolled. The State of Maryland will subsidize the remaining 75% of the cost
for these benefits. You can also elect to enroll in dental coverage, accidental
death and dismemberment insurance, and life insurance, but will be responsible
to pay the full premium for these benefits. Leave may be granted to a
contractual employee who has worked 120 days in a 12-month period. This leave
accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours
per calendar year.
FURTHER INSTRUCTIONS
Online applications preferred. Please fax all
paper applications and questionnaires to (410) 333-2260.Inquiries regarding
applications and submitting paper applications can be directed to: Office of the
Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304,
Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY
users call Maryland Relay Service 800-735-2258.
Please be sure to include your
name, identification number (Easy ID#) and job announcement number on any
documentation to ensure timely processing. A paper copy of the MD State
application form and questionnaire can be downloaded from the link below.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.