Introduction
The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. Applicants in pool will remain active for one year and be considered as opening occurs.
GRADE
ASTD10
LOCATION OF POSITION
10946
Golden West Drive, Suite 160, Hunt Valley, MD 21031
Main Purpose of Job
This position provides secretarial support to the MOSH Consultation Program which provides free consultation services upon request to private sector small (<250 employees) employers and public sector employers in the state of Maryland. Provide administrative assistance to MOSH Operations and Outreach and Maryland Public information Act (MPIA) processes when needed.
POSITION DUTIES
Provides
the first point of contact for the MOSH Consultation office by receiving
telephone calls, visitors, sorts, matches to case files and distributes
incoming mail and other correspondence to the appropriate staff members.
Provides administrative assistance to the staff by typing letters,
correspondence, charts, forms, manuals, standards, and other documents using a
personal computer, scanner. Assembles signed written reports after checking for
accuracy of corrections made by consultants (copies, inserts/verifies
attachments and mails). Checks mathematical data on weekly timesheets, expense
accounts and prepares them for submission. Also assists with proofreading
cases, Data entry on the OIS systems, and any other duties as necessary.
Organizes
and logs written reports into Google Drive and backs up that information on a
portable hard drive. Assists the program manager and supervisor with
operational details by compiling figures gathered from various resources,
assists in creating, inputting, and maintaining a database of various statistical
reports using software applications on computer (i.e., monthly report, budget
tracker, supplies, purchases, inventory, publications and day-sheet log, and
tracks consultant’s use of leave).
Assists
with promotional outreach, encourages callers to request services and/or speak
with consultants and also helps to provide customers with valuable resources
(i.e., internet website links, faxes request forms, etc.). Assists staff in
gathering company information in efforts to create an ongoing database for future
outreach purposes; assembles bi-weekly mass mailings by searching company names
and contacts by internet search engines, and distributes promotional letters to
businesses via email and USPS.
Ensures
proper office equipment function by contacting, coordinating, and scheduling
maintenance or repair with the IT department, DOIT services and others. Also
ensure adequate office supplies are requested.
Provide administrative
assistance to MOSH Operations and Outreach and Maryland Public Information Act
(MPIA) processes when needed.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience using Microsoft Office Suite, including Word, Excel and
Power Point
- Experience using Google Docs to share Excel spreadsheets and other
documents
- Experience performing administrative and secretarial duties
including but not limited to drafting letters, data entry, maintaining
confidential files, processing mail, receiving and assisting customers, etc.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.
RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.
EXAMINATION PROCESS
The Assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report experience and education that is related to this position.
****Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week ( or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
You can also enroll in dental coverage , accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
U.S. Military Veterans many qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment ( and may be requested prior to interview).
Permanent State employees do not need to submit proof of Veterans' status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number ( Easy ID # ) and job announcement number or any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
DLLR Office of Human Resources
Atten: 22-001362-0081- Contractual - (Office Secy III /KAH)
1100 N. Eutaw Street , Room # 100 Baltimore , MD 21201
If you have any questions about this recruitment, please contact the Maryland Department of Labor at 410-230-6300.
TTY Users: call via Maryland Relay
Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status .