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Recruitment #22-001362-0081


The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions.  Applicants in pool will remain active for one year and be considered as opening occurs.




10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031         

Main Purpose of Job

This position provides secretarial support to the MOSH Consultation Program which provides free consultation services upon request to private sector small (<250 employees) employers and public sector employers in the state of Maryland. Provide administrative assistance to MOSH Operations and Outreach and Maryland Public information Act (MPIA) processes when needed.


Provides the first point of contact for the MOSH Consultation office by receiving telephone calls, visitors, sorts, matches to case files and distributes incoming mail and other correspondence to the appropriate staff members. Provides administrative assistance to the staff by typing letters, correspondence, charts, forms, manuals, standards, and other documents using a personal computer, scanner. Assembles signed written reports after checking for accuracy of corrections made by consultants (copies, inserts/verifies attachments and mails). Checks mathematical data on weekly timesheets, expense accounts and prepares them for submission. Also assists with proofreading cases, Data entry on the OIS systems, and any other duties as necessary.


Organizes and logs written reports into Google Drive and backs up that information on a portable hard drive. Assists the program manager and supervisor with operational details by compiling figures gathered from various resources, assists in creating, inputting, and maintaining a database of various statistical reports using software applications on computer (i.e., monthly report, budget tracker, supplies, purchases, inventory, publications and day-sheet log, and tracks consultant’s use of leave).


Assists with promotional outreach, encourages callers to request services and/or speak with consultants and also helps to provide customers with valuable resources (i.e., internet website links, faxes request forms, etc.). Assists staff in gathering company information in efforts to create an ongoing database for future outreach purposes; assembles bi-weekly mass mailings by searching company names and contacts by internet search engines, and distributes promotional letters to businesses via email and USPS.


Ensures proper office equipment function by contacting, coordinating, and scheduling maintenance or repair with the IT department, DOIT services and others. Also ensure adequate office supplies are requested.


Provide administrative assistance to MOSH Operations and Outreach and Maryland Public Information Act (MPIA) processes when needed.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.


1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  


  • Experience using Microsoft Office Suite, including Word, Excel and Power Point

  •  Experience using Google Docs to share Excel spreadsheets and other documents
  •  Experience performing administrative and secretarial duties including but not limited to drafting letters, data entry, maintaining confidential files, processing mail, receiving and assisting customers, etc.




Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.


Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. 


All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.


The Assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application. Please report experience and education that is related to this position. 

****Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. 


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week ( or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.

As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.  The State of Maryland will subsidize the remaining 75% of the cost for these benefits.  

You can also enroll in dental coverage , accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits. Leave may be granted to a contractual employee who has worked 120 days in a 12 month period.  This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


U.S. Military Veterans many qualify for additional bonus points towards certification.  Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment ( and may be requested prior to interview).

Permanent State employees do not need to submit proof of Veterans' status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person.  Please be sure to include your name, identification number ( Easy ID # ) and job announcement number or any documentation to ensure timely processing.


Completed applications, required documentation, and any required addendums may be mailed to: 

DLLR Office of Human Resources 
Atten: 22-001362-0081- Contractual - (Office Secy III /KAH)
1100 N. Eutaw Street , Room # 100 Baltimore , MD 21201 

If you have any questions about this recruitment, please contact the Maryland Department of Labor at 410-230-6300.

TTY Users: call via Maryland Relay 

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status .

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