OFFICE SECRETARY III **REPOST**
|Department||LABOR - Labor and Industry - MOSH|
|Date Opened||11/28/2022 11:00:00 AM|
|Filing Deadline||12/12/2022 5:00:00 PM|
|Salary||$20.60 per hour|
|HR Analyst||Shauna Adams|
LOCATION OF POSITION
Main Purpose of Job
Provides the first point of contact for the MOSH Consultation office by receiving telephone calls, visitors, sorts, matches to case files and distributes incoming mail and other correspondence to the appropriate staff members. Provides administrative assistance to the staff by typing letters, correspondence, charts, forms, manuals, standards, and other documents using a personal computer, scanner. Assembles signed written reports after checking for accuracy of corrections made by consultants (copies, inserts/verifies attachments and mails). Checks mathematical data on weekly timesheets, expense accounts and prepares them for submission. Also assists with proofreading cases, Data entry on the OIS systems, and any other duties as necessary.
Organizes and logs written reports into Google Drive and backs up that information on a portable hard drive. Assists the program manager and supervisor with operational details by compiling figures gathered from various resources, assists in creating, inputting, and maintaining a database of various statistical reports using software applications on computer (i.e., monthly report, budget tracker, supplies, purchases, inventory, publications and day-sheet log, and tracks consultant’s use of leave).
Assists with promotional outreach, encourages callers to request services and/or speak with consultants and also helps to provide customers with valuable resources (i.e., internet website links, faxes request forms, etc.). Assists staff in gathering company information in efforts to create an ongoing database for future outreach purposes; assembles bi-weekly mass mailings by searching company names and contacts by internet search engines, and distributes promotional letters to businesses via email and USPS.
Ensures proper office equipment function by contacting, coordinating, and scheduling maintenance or repair with the IT department, DOIT services and others. Also ensure adequate office supplies are requested.
Provide administrative assistance to MOSH Operations and Outreach and Maryland Public Information Act (MPIA) processes when needed.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience using Microsoft Office Suite, including Word, Excel and Power Point
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week ( or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.