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OFFICE SECRETARY III

Internal

Recruitment #22-001362-0099

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Introduction

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

The Office of the Public Defender is seeking detail-oriented applicants with significant legal secretarial experience and strong customer service skills, who possess excellent organizational and problem solving skills, as well as strong writing skills and the ability to work independently in our Parental Defense Division located in Towson, Maryland location.  

GRADE

ASTD10

LOCATION OF POSITION

200 Washington Ave, Towson, Maryland 21204

POSITION DUTIES

The Office Secretary III provides secretarial support to an official, administrator or administrative staff. The incumbents in these positions duties include but are not limited to, preparing correspondence, entering and updating computer records, answering phone lines, tracking and maintaining records using various computer software and State's tracking/data systems. The incumbents in these positions receive supervision from an official, administrator or administrative staff.

*Client Qualification
* Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings) 
* Field calls from clients, investigators, experts, and court personnel
* Process Discovery Process and Distribute incoming mail and correspondence 
* Schedule meetings and interviews, as requested by attorneys and management 
* Type client correspondence 
* Create/modify reports and documents as requested by staff attorneys or administrative staff
* Make photocopies, fax documents, provide phone coverage and perform other clerical functions 
* Create and update case matters in eDefender
* Track information as may be needed
* Assist with the preparation of client files 
* File papers and documents into appropriate client files
* Maintain important and confidential records, schedules, expense accounts and office supplies
* Maintain office equipment
* Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Excellent organizational and problem solving skills, and the ability to multitask. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.  Proven ability to work in a fast paced environment.

LIMITATIONS ON SELECTION

Limited to Office of The Public Defender Employees Only.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position. Applicants selected to interview will be required to complete a writing sample onsite during the interview process.

FURTHER INSTRUCTIONS

Online applications preferred. Please fax all paper applications and questionnaires to 410-333-2260.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8496, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. 
Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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