PERSONNEL ASSOCIATE I
Workday Processor / Benefits & HR Coordinator
Recruitment #22-001710-0005
Department | DHS - Baltimore City DSS |
---|---|
Date Opened | 8/11/2022 1:30:00 PM |
Filing Deadline | 8/25/2022 11:59:00 PM |
Salary | $35,710.00 - $45,817.00/year with potential growth to $56,174.00/year |
Employment Type |
Full-Time
|
HR Analyst | Cynthia McMillian |
Work Location |
Baltimore City
|
Telework Eligible | Yes |
Introduction
The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually. The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City. DHS works in every community in Maryland to positively impact the lives of Marylanders.
Please note that there are various vacancies for this recruitment.
GRADE
LOCATION OF POSITION
Baltimore City
Department of Social Services
Office of Human
Resources
1910 N.
Broadway
Baltimore, Maryland 21213
Main Purpose of Job
POSITION DUTIES
- Responds to inquiries received from the public and employees concerning employee services such as, recruitment activities, promotional opportunities, status of actions, test schedules and information concerning current and former employees.
- Uses computer applications for personnel-related duties.
- Establishes and maintains personnel files.
- Maintains current copies of personnel policies, procedures, rules, regulations, salary schedules etc.
- Receives, interprets and distributes personnel administrative memoranda, bulletins and directives
- Answers questions concerning the application of personnel-related rules, regulations, policies and procedures and advises employees and supervisors of alternative courses of action.
- Maintains confidentiality for all personnel-related activities.
- Receives, completes and audits personnel transaction forms.
- Requests and reviews eligible lists for vacancies.
- Reviews eligible list clearances and verifies selections.
- Completes employment forms and conducts orientation for new employees.
- Advises new employees of job requirements, rights, privileges and obligations.
- Discusses employment problems with employees.
- Prepares and submits periodic reports such as, vacancy reports, turnover statistics, and EEO statistics.
- Prepares bi-weekly time reports and maintains leave records.
- Prepares and reviews requests for sick leave extensions and accident and injury reports.
- Coordinates charity campaigns, blood drives and other employee activities.
- Completes and reviews transaction documents.
- Assigns record and action codes for computer applications.
- Contacts agency personnel representatives to ascertain or clarify information.
- Ascertains the status of positions by referring to various records including relevant databases.
- Calculates salaries.
- Determines increment and entry-on-duty dates.
- Reviews appointment documents to insure completeness and accuracy.
- Receives and answers personnel-related questions and complaints from employees, personnel officers and the general public.
- May counsel employees regarding health and retirement benefits and options.
- Performs other related duties.
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of general clerical or administrative support experience, at least one year must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.
Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
Six months of experience working with databases to maintain information relative to accommodations, FMLA, ADA and Retirements.
One year of experience interpreting, applying, and implementing processes for Medical Leave.
Six months to one year of experience processing transactions in workday or a similar HRIS system.
One year of experience using Microsoft Office products and Google docs and sheets.
One of experience working for Maryland State Government.
One year of experience responding to inquiries from employees concerning Health Benefits, FMLA, ADA and Retirement.
One year of experience maintaining personnel records.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
EXAMINATION PROCESS
BENEFITS
·
Personal Leave - new State
employees are awarded six (6) personnel days annually (prorated based on start
date).
·
Annual Leave - ten (10) days of
accumulated annual leave per year.
·
Sick Leave - fifteen (15) days
of accumulated sick leave per year.
·
Parental Leave - up to sixty
(60) days of paid parental leave upon the birth or adoption of a child.
·
Holidays - State employees also
celebrate at least twelve (12) holidays per year.
· Pension - State employees earn credit towards a retirement pension.