ADMINISTRATIVE SPECIALIST II
|Department||MSDE - Div of Rehab Svcs - Headquarters|
|Date Opened||10/5/2022 07:30:00 AM|
|Filing Deadline||10/19/2022 5:00:00 PM|
|Salary||$39,645 - $62,525/year|
|HR Analyst||Jerrianne Mccain|
The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.
LOCATION OF POSITION
Provides administrative support to the Program Manager, Business Relations, in the administration of the Business Relations Branch program activities, including training, providing information to businesses and completing tax credit forms, entering Employer Records and Services and Job Search Activities in the AWARE case management system. Assists in the management of the Governor's QUEST internship program, preparing information, monitoring the email box, creating spreadsheets to track intern assignments, providing guidance to intern supervisors, and compiling data and reports. Manages the Competitive Integrated Employment (CIE) email box, monitors assignment of reviews and enters data into spreadsheets. Coordinates recruitment activities, including completing HR forms, and managing the interview process. Supervises interns assigned to AFS.
Performs payment processing and purchasing tasks, including researching prices and obtaining quotes as necessary, preparing internal requisitions/purchase orders, reviewing invoices/approving payments, reviewing corporate credit card logs and employee expense accounts for accuracy and conformity to policy, preparing bank deposits, and approving payments in FMIS.
Provides administrative support to Staff Specialists for Community Rehabilitation Programs, including maintaining documentation, preparing materials and records for CRPs and drafting Cooperative Agreements. Coordinates with other Administrative office staff in providing support and administrative duties for the DORS administrative office.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of experience performing clerical, clerical technical, or secretarial work.
1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience working with Google Suite and Microsoft Office Suites.
- Experience working with Excel spreadsheets.
- Experience preparing procurement documents and internal requisitions.
- Experience with using FMIS.
LIMITATIONS ON SELECTION
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to DORS Human Resources Department at 2301 Argonne Drive, Baltimore, MD 21218. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.
All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.
Inquiries can be made to 410-554-9391, TDD (410) 554-9399. Appropriate accommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.
Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.