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ADMINISTRATIVE SPECIALIST II

Recruitment #22-001756-0102

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Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

11

LOCATION OF POSITION

10946 Golden West Drive

Hunt Valley, Maryland 21031

POSITION DUTIES

The position analyzes, tabulates, edits, codes, and enters into an integrated data capture system, responses from a detailed questionnaire submitted by Maryland employers for the Bureau of Labor Statistics (BLS) Survey of Occupational Injuries and Illnesses (SOII) program. The statistics by the BLS program are published annually and serve as the U.S, Government's official accounting of workplace injuries and illnesses for the State of Maryland and across the nation. This is detailed work requiring knowledge of several complex coding systems (OIICS, SOC, and NAJCS) the 29 CDR Part 1904 OSHA Recordkeeping Regulation and several computer data capture software programs (S3 Web and QCEW)

Analyzes, tabulates, edits, codes and enters into the database, the Bureau of Labor Statistics' occupational injury and illness survey reports.

  • Coding occupational injury and illness case and demographic characteristics is a complex process requiring substantial training; use of the several detailed coding manuals; knowledge of human anatomy, physiology and a basic understanding of workplace production practices.

  • Editing survey summary data requires knowledge of the OSHA recordkeeping regulations; the NAICS industry structure; the ability to interpret information in the QCEW database. 
Reviews and refines establishment address information for the Bureau of Labor Statistics' program. 

  • Refinement procedures require reviewing establishment address and industry code information for accuracy by researching information from a variety of sources including the QCEW database; the Internet ; historical company data in S3Web, telephone directories, the Harris Manufactures Directory and by contacting the employer directly. 
Receives, reviews, and sorts the unit's mail and maintains the files for the Workers' Compensation First Report of Injury forms including running queries of the online Maryland Worker's Compensation database.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience conducting surveys.

Experience using Microsoft Office Suite, Excel, Word, Access and /or Google Suite, docs, e-mail, etc. 

Experience collecting , tabulating, and analyzing data. 

Experience preparing reports (including a basic knowledge writing and grammar usage) and other documents including but not limited to purchase requisitions, etc.  

Experience handling confidential material. 

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. *Resumes are not acceptable and not considered in the selection process*

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Kim Allen-Hubbard 410-767-8653 or submit via email to kim.allen-hubbard1@maryland.gov.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Administrative Specialist II  (#22-001756-0102)KAH
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




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