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ADMINISTRATIVE SPECIALIST III

Recruitment #22-002043-0012

Introduction

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

 

The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

Do not leave any answer spaces blank; if a question does not apply, write "N/A".

Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

Failure to comply with these instructions may result in disqualification.

Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

GRADE

12

 

LOCATION OF POSITION

Department of Maryland State Police

62 - JFK Highway Barrack

15 Turnpike Drive

Perryville, MD 21903

POSITION DUTIES

The main purpose of this position is to provide the Administrative command at the JFK Highway Barrack 'M' with administrative and secretarial support. Comprehensive knowledge of Department rules and regulations is required to meet the secretarial, clerical and administrative duties performed in this position.


Supervise clerical personnel at the barrack. Establish and maintain procedures that will produce results in accordance with the Department standards. Coordinate needs and requests from all uniform and civilian employees at the installation. This is all done to enable the barrack to meet its goals and objectives and the mission of the Department. 


Maintain the monthly financial reports, tracking ALL financial transactions in regards to the MDTA provided annual budget for JFK Highway Barrack. Process all equipment and loss reports as well as purchasing of all equipment, training and supplies in regards to the operation of the MSP-JFK Barrack. Maintain and tracks ALL expenditures while determining what is approved for purchase based on MDTA procurement.


Analyzes and interprets data, information and situations, and makes recommendations when data does not conform to established standards, policies or laws;


Assists in the administration of an assigned program, the supervision of an operational unit within an agency and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs;


Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs;

 

Researches and compiles data, as directed;

 

Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts;

 

Assists in the planning and implementation of new or revised programs, procedures, practices, and organizations;

 

May provide assistance to a higher-level administrator in the formulation and preparation of an agency’s budget, or portions of the budget;

 

May be responsible for a program;

 

May supervise assigned technical and clerical personnel to include lower-level Administrative Specialists;

 

Performs other related duties.

MINIMUM QUALIFICATIONS

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the completion of 60 credit hours at an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

 

Experience working with law enforcement or a law enforcement agency.

 

Experience working at the Federal, State, County or Local levels of government.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Only candidates who meet the minimum qualifications will be considered for this classification.  Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be place on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file.  As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file.  If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online.

 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN:  Kirsten Clouse

kirstenm.clouse@maryland.gov

 

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.



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