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ADMINISTRATIVE SPECIALIST III

Recruitment #22-002043-0091

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Introduction


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders.

GRADE

12

 

LOCATION OF POSITION

WASHINGTON COUNTY DEPARTMENT OF SOCIAL SERVICES
ADULT, CHILD, AND FAMILY SERVICES
122 N. POTOMAC STREET 
HAGERSTOWN, MD 21740

POSITION DUTIES

The main purpose of this position is to provide administrative and direct support and related assistance to the Adult, Child, and Family Services Assistant Director and to the Adult, Child, and Family Service Division, as well as supervise the ACFS Clerical Unit. This position performs a wide variety of complex and confidential administrative duties involving the development of solutions and alternatives to administrative problems and the resolution of administrative issues. Performs duties that require considerable confidentiality, initiative, tact, independent judgment, requiring strong interpersonal, organizational, and decision making skills. Provides direct support to Assistant Director of Services and backup support to the Director of the agency. This position is distinguished from other administrative specialist positions by the level and scope of support provided to executive management, creative thought, use of independent judgment and analysis, and recommendations for problem solving.

MINIMUM QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute the possession of a Bachelor’s degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year experience in handling confidential documentation

One year experience handling inquiries from internal and external community partners 

One year experience in taking notes/minutes, processing invoices, and preparing reports 

Two years of supervisory experience in an office setting.

 

LIMITATIONS ON SELECTION

LIMITED TO CANDIDATES WILLING TO ACCEPT EMPLOYMENT IN WASHINGTON COUNTY.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire. It is imperative to list all computer and software experience on your application pertaining to your job duties.

BENEFITS

STATE OF MARYLAND BENEFITS

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
  • Annual Leave - ten (10) days of accumulated annual leave per year.
  • Sick Leave - fifteen (15) days of accumulated sick leave per year.  
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
  • Holidays - State employees also celebrate at least twelve (12) holidays per year.  
  • Pension - State employees earn credit towards a retirement pension.

 

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to: Department of Human Services, Examination Services Unit, Attention: LaToura Jones, 311 West Saratoga Street, First Floor, Baltimore, Maryland 21201.

Or, email latoura.jones@maryland.gov: Voice 410-767-8844, toll-free: 1-800-332-6347. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants and people with disabilities are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.



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