ADMINISTRATIVE OFFICER III
|Department||DGS Facilities Planning Design & Construction|
|Date Opened||5/19/2022 08:00:00 AM|
|Filing Deadline||6/7/2022 11:59:00 PM|
|Salary||$45,439 - $73,770/year (based on qualifications and salary rules)|
|HR Analyst||Mojisola Ogungbe|
LOCATION OF POSITION
- Plan, Organize, and Implement the Small Procurement Workflow. Which includes supporting the implementation of small procurement and the timeline of the procurement workflow.
- Determine if bids are responsive and responsible. Verify that appropriate procurement documentation has been submitted including insurance and bonds.
- Evaluate the Small Procurement Operations (SPO). Recommends changes to operations to comply with Procurement Regulations, coordinate with the DGS Procurement Office, and streamline the process for project managers and vendors to ensure procurements are conducted efficiently and effectively.
- Execute task orders for existing on-call A/E contracts. Maintain procurement files documenting the task orders financial information and contract documentation. Create associated FMIS documentation and State Electronic Procurement documentation.
- Maintain procurement files in accordance with regulation and to the satisfaction of internal and external documentation audits. Ensure vendors and project managers have access to accurate and appropriate documentation.
- Conduct training for internal staff and other using agency staff on DGS Construction Small Procurements. Act as the liaison with all DGS Project Management and Using Agency Project staff on small procurement construction process and procedures.
- Oversee other administrative functions for the Facilities Engineering Division.
Experience: Seven years experience in administrative staff or professional work.
1. Candidates may substitute the possession of a Bachelor's degree from a college or university and three years of experience in administrative staff or professional work for the required experience.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
- One year of experience in procurement Management.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience using the State’s Financial Management Information System (FMIS) is preferred.
- Experience with eMaryland Marketplace Advantage(eMMA) and State Procurement rules and regulations desired.