Skip to Main Content

ADMINISTRATIVE OFFICER III

Supply and Procurement

Recruitment #22-002247-0138

Introduction

The Maryland Public Service Commission is seeking a full-time Administrative Officer III in the Fiscal Division within the Office of the Executive Secretary. This position serves as the procurement/purchasing officer responsible for all functions relating to the buying and leasing of supplies/equipment and major services. In addition, this position serves as the Agency’s inventory control manager; forms manager and records control manager; supply officer; and Minority Business Enterprise (MBE), Veteran-owned Small Business (VoSB), and Small Business Reserve (SBR) Liaisons.

GRADE

15

LOCATION OF POSITION

WILLIAM DONALD SCHAEFER TOWER
6 ST. PAUL STREET
BALTIMORE, MARYLAND 21202-6806

POSITION DUTIES

This position serves as the procurement/purchasing officer responsible for all functions relating to the buying and leasing of supplies/equipment and major services. In addition, this position serves as the Agency’s inventory control manager; forms manager and records control manager; supply officer; and Minority Business Enterprise (MBE), Veteran-owned Small Business (VoSB), and Small Business Reserve (SBR) Liaisons. 

Detailed duties include: 
  Contract for and procure services, supplies, equipment, and consulting contractual services on behalf of the Commission and the Commission Staff. 
 Independently plans, develops, and conducts all procurement operations and functions, adhering to Code of Maryland Regulations (COMAR) Title 21. Prepares all requisitions, RFPs, IFBs, purchase orders and contracts. 
 Performs all aspects of contract modification, contract renewals and advertisements in accordance with State procurement procedures. 
 Conducts pre-bid and pre-proposal conferences; prepares minutes of such conferences and answers written questions from potential bidders and offerers. 
 Uses Advanced Purchasing and Inventory Control System (ADPICS) and Financial Management Inventory System (FMIS) to facilitate the procurement process. 
 Attend and serve as the Commission representative for the Senior Procurement Advisory Group (SPAG) meetings to keep the Commission updated on applicable procurement directives and practices. 
 Manage storeroom and equipment inventory operations complying with the Department of General Services’ (DGS) rules, regulations, and guidelines. This includes administration of the approved inventory control system and review and reconciliation of inventory reports. 
 Manage agency forms development, and records retention and disposal. 
 Manage the Commission’s MBE, VoSB, and SBR Programs, including preparation/filing of quarterly and annual reports, as required; and attending State MBE, VoSB, and SBR meetings. 
 Other administrative tasks as assigned.

MINIMUM QUALIFICATIONS

Experience: Seven years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from a college or university and three years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

PREFERRED QUALIFICATIONS:

  •  Proficient in Microsoft EXCEL and WORD
  •  Familiarity with FMIS and ADPICS
  •  Prior procurement and inventory control experience.

LIMITATIONS ON SELECTION

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Procurement operations and functions experience.

2. Purchasing supply experience for all functions relating to the buying and leasing of supplies/equipment and major services.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BARGAINING UNIT STATUS

G

BENEFITS

FURTHER INSTRUCTIONS

TTY  Users: call via Maryland Relay

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.




Powered by JobAps