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Equity Assurance and Compliance Assistant

Administrative Aide

Recruitment #22-002572-0026

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Introduction


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade 11 ASTD
Salary Range: $35,560 - $45,640 (with progression to $56,949)

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 W. Baltimore Street 
Baltimore, MD 20201

Main Purpose of Job

This position provides administrative and secretarial support to the Equity Assurance and Compliance Office in order to assist MSDE in reducing discrimination, affording the Agency staff an equitable work place free of harassment, discrimination, and retaliation in effectuation of Executive Order 01.01.2007.16 Governor’s Code of Fair Employment Practices, as well as pertinent federal and state civil rights employment and education laws.

POSITION DUTIES

Provide administrative assistance and support for Equity Assurance initiative;
  •  Documents technical assistance requests, answer equity related questions, and routes unrelated calls/questions to the appropriate office  
  •  Maintains database for employees certified to participate on interview panels 
  •  Maintains database for all training provided by the Equity Assurance and Compliance Office by title, date, job service, age, race, and gender of participant on a fiscal year basis 
  •  Maintains office inventory of equipment and furniture in the Equity Assurance and Compliance Office by State identification tag number and verify inventory for MSDE Property Control Manager 
  •  Coordinates various trainings and schedule and handle logistics of office related meetings ensuring participants are appropriately accommodated when necessary 
  •  Maintains an efficient functioning office utilizing organizational, multitasking, and decision-making skills necessary to ensure operational effectiveness of the Equity Assurance and Compliance Office 
Provides secretarial support to the Equity Assurance and Compliance Office; 
  •  Produces office correspondence using proper MSDE editing and style guide 
  •  Processes correspondence through the MSDE Workflow system  
  •  Prepares reports, surveys, and other statistical data for the Director  
  •  Maintains confidential files and records 
  •  Documents technical assistance requests, answer equity related questions, and routes unrelated calls/questions to the appropriate office

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:  
  1.  Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 
  2.  Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 
  3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications: 
 1 Year of Microsoft Office Suite Excel experience

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Experience work with Equal Employment Opportunity
  • Training coordination experience
  • Working with confidential documents

LIMITATIONS ON SELECTION

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees. Proof of eligibility to work in compliance with the Immigration Reform and Control Act and travel throughout the state are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education    
Office of Human Resources C/o Marcia Cooper-Stokes    
200 West Baltimore Street Baltimore, Maryland 21201    

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Please DO NOT submit any unsolicited materials and/ or documents. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Equity Assurance and Compliance Assistant-Administrative Aide  (JobAps#: 22-002572-0026). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply



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