GRANTS ADMINISTRATOR
Administrator I
Recruitment #22-002586-0006
Department | DGS Business Enterprise Administration |
---|---|
Filing Deadline | 9/28/2022 11:59:00 PM |
Salary | $48,360.00 - $78,741.00/year (based on qualifications and salary rules) |
Employment Type |
Full-Time
|
HR Analyst | Ari Ross |
Work Location |
Baltimore City
|
GRADE
LOCATION OF POSITION
This position is with the Maryland Department of General Services (DGS), Office of Capital Grants Loans, located at 301 W. Preston Street, Baltimore, MD 21201.
Main Purpose of Job
The main purpose of this position is to assist with the implementation of grant projects by providing guidance and assistance to the recipients of the $2 billion Capital Grants and Loan (CGL) Program. The CGL Program is responsible to carry out the terms, conditions and requirements of the State legislation that appropriates grant funds State-wide for the benefit of nonprofit organizations, local municipalities and county governments, and other specific projects. This position facilitates the agency’s mission of providing architectural, engineering, and related assistance as well as fiscal oversight of State funds by interpreting the intent and scope of the authorizing legislation, ensuring the approved project and subsequent contracts are technically eligible and allowed for funding. This position follows established policies and procedures to ensure legal, legislative and program requirements are met for the approval of recipient transactions and the release of grant funds. The Grants Administrator is responsible for developing, preparing, and maintaining project records that adequately support and verify program decisions and the disbursement of grant funds.
POSITION DUTIES
- Provides guidance, direction and oversight to grant recipients and their technical, legal, administrative consultants in preparing required grant agreements, performing contract reviews and reimbursement actions including supporting documentation to ensure their actions comply with program requirements, policies and procedures.
- Analyzes and reviews grant applications to ensure projects comply with the specific requirements of each Legislative Bond Initiative.
- Prepares agenda items for approval by the Board of Public Works (BPW) at scheduled meetings.
- Reviews grant recipients’ contract and change order documentation for eligibility including, A/E and construction contracts and procurement actions including competitive bids, requests for proposals, small purchases, sole source, negotiations, land acquisitions, equipment/material purchases, etc. and recommends eligibility determinations/contract approvals in compliance with recipient’s program requirements; and prepare approval letters.
- Determines the necessity and initiates a technical eligibility review for miscellaneous project costs claimed by a grantee.
- Informs the Director of any special stipulations impacting the eligibility of project costs for funding.
- Provides project status information upon request to the Director, DGS staff including real estate, legal, fiscal/accounting, and other State representatives from the Comptroller’s Office and the BPW.
- Maintains comprehensive electronic and hard project records including official grant documents, procurement actions/contracts, eligibility determinations, disbursement of funds and general correspondence (BPW, Fiscal Services Division, recipient, etc.).
- Delivers presentations at regularly scheduled workshops providing training related to the Capital Grants post-authorization process to grant recipients and beneficiaries, local officials, elected State representatives.
- Responds to local officials, elected State representatives, representatives of other federal/State agencies or federal/State auditors, and financial institutions regarding program policies and procedures or project issues.
- Maintain Grants Database. Adding new grant information, revising grant information, and updating grant information.
- Primary contact for various internal/external stakeholder program matters and communications. Handle all in-coming calls/requests for information including responding to program questions, directing calls to the appropriate office, providing specific requested documents or information.
MINIMUM QUALIFICATIONS
Experience: Eight years of experience in administrative staff or professional work.
Notes:
1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and four years of experience in administrative staff or professional work for the required experience.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours on a year-for-year basis for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
SELECTIVE QUALIFICATIONS
DESIRED OR PREFERRED QUALIFICATIONS
- Basic working knowledge of COMAR (Code of Maryland Regulations) and other Maryland procurement regulations is preferred.
- Ability to collect and analyze data.
- Excellent oral and written communication skills.
- Database management experience is preferred.