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ADMINISTRATOR I

Regional Fiscal Monitor

Recruitment #22-002586-0127

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GRADE

Grade 16

LOCATION OF POSITION

Department of Labor 
1100 N. Eutaw Street
Baltimore, MD 21201

Main Purpose of Job

The purpose of the job is to act as a liaison to Local Workforce Development Areas and other grantees within the State of Maryland. The State Fiscal Monitor will monitor financial operations and activities of Local Workforce Development Areas receiving funds for program services under federal Title I Workforce Innovation and Opportunity Act and Title II Adult Education as well as other special programs. The job will involve compliance monitoring, technical assistance, training, data analysis, assist with policy development and planning, and financial reviews of special project funds. The position will report directly to the Compliance Manager to support the unit's mission of ensuring the integrity of the workforce system through onsite, desk and focused monitoring reviews.

POSITION DUTIES

Serve as a state fiscal monitor; act as a liaison for designated grant operations of DWDAL in the local workforce development areas. Evaluates local area’s compliance with state terms and conditions as well as federal laws, regulations and financial guidelines; provides direction and technical assistance as required.

DUTIES INCLUDE, BUT NOT LIMITED TO:
- Reviews grant proposals, budgets and budget narratives, and - scope of work for accuracy, program alignment and completeness.
- Ensure grantee’s compliance with earmarking and matching funds requirements.
- Review approved process of grant activities; and contracts and grant agreements for fiscal accuracy,
- Serves as liaison between grantor and grantee.
- Monitors expenditures to ensure they are in accordance with guidelines and appropriation award balances;
- Analyzes when necessary sub-recipient, grantee, and contractor relationships.
- Ensures federal and state fund reimbursements are reported in a timely manner.
- Participates in, and initiates as necessary, desk audits and on-site monitoring of grantees.
- Leads, coordinates, and conducts administrative and management studies.
- Researches, analyzes and reports on a variety of informational, operational and financial management issues.
- Analyzes and evaluates the effectiveness of policies, procedure, operations and methods.
- Researches, writes and presents comprehensive reports and memorandums.
- Work with other team members to conduct reviews.
- Ensure that documentation is retained for the required retention period for federal and state compliance.
- Other duties as assigned as they relate to DWDAL fiscal, accounting, and administrative functions including back up responsibilities for other fiscal monitor.

MINIMUM QUALIFICATIONS

Experience:  Eight years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and four years of experience in administrative staff or professional work for the required experience.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours on a year-for-year basis for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

SELECTIVE QUALIFICATIONS

One (1) year of experience monitoring a budget and/or overseeing organization budgets and processes.
One (1) year of experience performing statistical analysis of data.
One (1) year of experience applying federal and state laws and regulations pertaining to financial management.

DESIRED OR PREFERRED QUALIFICATIONS

- Experience with Microsoft Excel or Data Systems to generate tables/tracking sheets/reports.
- Experience tracking and investigating organizational budget issues.
- Experience preparing, analyzing and interpreting financial reports and statements.
- Experienced preparing effective written and oral reports and presentations.
- Must travel 75% of the time - no exceptions.
- Experience in interpreting and applying Federal and State laws, policies and rules to grantees’ accounting 
   operations.
- Experience with fiscal compliance monitoring.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

For questions concerning this recruitment, please contact: Brittany Small at brittany.small@maryland.gov. Please provide recruitment number 22-002586-0127 in the subject line. The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Labor, Human Resources Office, Room 1010, 1100 N. Eutaw Street, Baltimore, MD 21201.

Resumes will NOT be accepted in lieu of completing the online or paper application. Emailed inquiries should reference recruitment number listed in the announcement. If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. Please do not submit unsolicited documentation (resumes, cover letters, etc.).

TTY Users: call via Maryland Relay. 

We thank our Veterans for their service to our country, and encourage them to apply. People with disabilities and bilingual applicants are strongly encouraged to apply. As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity



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