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ADMINISTRATOR II

FDA/Synar Program Coordinator

Recruitment #22-002587-0064

GRADE

17

LOCATION OF POSITION

MDH/Prevention and Health Promotion Administration, Center for Tobacco Prevention and Control/Federal Tobacco Enforcement Initiatives Unit, Baltimore, Maryland

Main Purpose of Job

This position is part of the Federal Tobacco Enforcement Initiatives (FTEI) Unit in the Maryland Department of Health (MDH)'s Prevention and Health Promotion Administration (PHPA)'s Center for Tobacco Prevention and Control (CTPC). This position will act as the Backup State Program Coordinator (BPC) for the 'FDA TRIES' contract, while also serving as a Commissioned Officer who conducts retailer inspections.

Additionally, this position will serve as the Synar Tobacco Program Coordinator and manage activities associated with implementing and monitoring the Substance Abuse and Mental Health Services Administration’s (SAMHSA) federally-mandated Statewide synar efforts. The federal Synar Program supports public health measures through the provision of health education and compliance checks, in order to reduce underage access to tobacco products. This is a requirement for receipt of SAMHSA’s Substance Abuse Prevention and Treatment (SAPT) Block Grant funds. 

Working closely with the Chief of FTEI Initiatives, who also acts as the FDA State Program Coordinator (SPC) Supervisor, this position will perform most of the supervisory duties in the SPC role, either in the absence of the Supervisor or when the Supervisor requires additional assistance due to high work volume. This position will assist the Supervisor with day-to-day management of the 'FDA TRIES' contract. This position will also assist with the hiring and training of all FDA and Synar staff members. 

This position will maintains regular contact with the FDA Tobacco Enforcement and SAMHSA Synar Programs, while certifying that all evidence collected from subordinate staff members is documented, secured and available for court hearings, upon request. Furthermore, by interpreting and applying federal and State laws and regulations, this position will work with the Supervisor to ensure that Officers, Synar Inspectors, and Underage Purchasers are all compliant with FDA and/or synar training requirements and pass federal online training exams. This position will also work to ensure that FDA Commissioned Officers receive FDA commissioning credentials, as well as extensive training and equipment, before conducting inspections. 

To add on, this position will plan, assign and oversee the daily inspections executed by subordinate staff members, while reviewing daily inspection data collected by subordinate staff members for accuracy and quality. When necessary, this position will make changes to establishment information and submit recommendation of inspection results to the FDA within 48 hours, as appropriate. This position will effectively plan, implement and monitor program performance and outcomes for the annual Synar Retailer Compliance Survey. 

As a Commissioned Officer, this position will be responsible for the daily planning, routing and completion of FDA tobacco inspections, including ensuring the completion of the required number of inspections per month. Meanwhile, this position will collect, secure and deliver all evidence, as per the FDA/CTPC Chain of Custody procedures. This position will also collect all inspection data and electronically transmit such data after each inspection, via iPhone, into the federally secured database. 

From there, this position will collaborate with FDA’s legal team for non-compliant tobacco retailer hearings, where he/she will provide declarations, testimony and evidence. This position will safely and securely handle the evidence and monthly distribution of cash advance for daily distribution to the underage purchasers. This position will also assist with writing and submitting relevant grant applications, budgets, and all other required reports related to the 'FDA TRIES' contract and Synar Program requirements, including the reconciliation of ongoing expenditures with the CTPC Fiscal Officer and Tobacco Control Program Administrator on a monthly basis. 

Finally, this position will work cooperatively with other CTPC programs, including attending CTPC and other tobacco-related meetings, conferences, calls, trainings, and webinars, as requested. This position will provide additional programmatic support related to tobacco control efforts, as needed.

MINIMUM QUALIFICATIONS

Experience: Eight years of experience in administrative staff or professional work.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university, and four years of experience in administrative staff or professional work, for the required experience.

2. Candidates may substitute additional graduate level education at an accredited college or university, at the rate of 30 credit hours on a year-for-year basis, for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Commissioned Officer involving staff work related to the administration of rules, regulations, policy, procedures, and processes; or, overseeing or coordinating unit operations; or, functioning as a staff assistant to a higher-ranking Commissioned Officer, on a year-for-year basis, for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should have experience with managing and planning programs, including overseeing the implementation of such programs. He/she should also have experience managing grants and issuing contracts and procurements. Additionally, the desired candidate should have experience working with budgets and tracking expenditures.


Furthermore, the desired candidate should have experience tracking detailed databases and ensuring data accuracy, along with experience managing and analyzing data. Finally, the desired candidate should have professional experience working with tobacco control, or a closely related field.


The desired candidate should have an understanding of evidence-based public health programs, in order to assist with reducing youth access to tobacco products.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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