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Administrator III

Recruitment #22-002588-0085


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


State Salary Grade 18


Nancy S. Grasmick Education Building
200 W. Baltimore Street
Baltimore, MD 21201


The incumbent will work closely with the Local Accountability Branch Manager collecting, preparing, evaluating, editing, reporting, and publishing local education agencies’ financial data. It will also assist in administering the automated financial reporting system to meet changing needs. Under the direction of the Local Accountability Branch Manager, the position will prepare federal and state surveys, reports, and special projects ensuring that the federal and state reporting requirements are met. The position will also assist with reconciling local school system audits and other year-end reports.

Position Duties: 
• Coordinates and assists in collection of local education agency financial data. 
• Compiles, reviews, and analyzes State and Federal reports. 
• Coordinates and assists the process for review and approval of local education agency Indirect Cost rates 
• Provides technical assistance to local education agency staff. 
• Assist in reconciling year end reports. 
• Responds to inquiries on MSDE financial reporting policies and procedures. 
• Coordinates the preparation and verification of the accuracy and completeness of the FFATA reports.
• Assists the Office of Policy Analysis and Fiscal Compliance office with special projects.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience in Government or Fund Accounting and Finance.
• Experience in Grant Management (reviewing, analyzing).
• Education in Business Administration, Finance, Accounting, or a related field.
• Experience providing technical assistance/customer service.
• Experience with State and/or Federal financial processes.
• Experience with data analysis.
• Proficient in Microsoft Excel (Pivot Tables, formulas, Vlookup, etc.).


Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.5. 


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

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