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ADMINISTRATOR IV

Contract Manager

Recruitment #22-002589-0038

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Introduction

The Department of Information Technology manages Information Technology and Telecommunication services and provides support to state agencies, the Executive Office of the Governor, the Governor’s coordinating offices, and a variety of independent agencies within the Executive Branch.

Striving to provide the highest level of customer service to its internal and external customers, the Department of Information Technology supports Maryland’s agencies and commissions through its leadership and strategic direction for Information Technology and Telecommunications, establishing a long range, target technology architecture, encouraging cross agency collaboration and advocating best practices for operations and project management.

GRADE

19

LOCATION OF POSITION

Dept. of Information Technology (DoIT)
100 Community Place
Crownsville, MD  21032

Main Purpose of Job

This position provides contract management and procurement related review and support to the Department of Information Technology ensuring that state information technology contracts and procurements follow State policies, regulations, and standards.

This position ensures the execution of high-quality services covering contract management functional areas which include, monitoring policies and procedures, ensuring compliance with terms and conditions throughout the life cycle of the contract, assisting in all contract solicitation and modification processes and stages of the planning, (i.e., crafting scope of work (SOW), evaluation and award selection, contract negotiations, contract implementation). 

This position requires excellent communication skills both written and verbal and the ability to apply independent judgment and creativity to contract resolution issues.

POSITION DUTIES

Provide contract management support for the Department’s intake process.

Assist the Director of Contract Management with the preparation of weekly agendas.

Attend weekly meetings with the Secretary for the Dept. of Information Technology and other committee members.

Collaborate and research with other state agencies and DoIT personnel on agenda items, provide responses to questions and follow-up to committee members. 

Update tracking log, ServiceNow and agencies with results of meeting.

Prepare summaries for the Office of State Procurement (OSP).

Assist with the drafting of solicitations, including Requests for Proposals, Invitations for Bids and secondary level competition solicitations that exceed the Department’s small procurement authority.  

Work with OSP through the procurement process and award. 

Drafting contract modifications and renewal options for the Department’s contracts. 

Support Non-Visual Access (NVA) compliance, monitoring, reporting, and auditing requirements for the State’s Information Technology projects and contracts. 

Manage the work order process for the Department’s contracts that require a secondary level of competition.

Draft work order documents. 

Release work orders and communicate requirements with Contractors. 

Oversee the evaluation process.

Complete awards.

Assist with onboarding activities.

Monitoring of policies and procedures, ensuring compliance with terms and conditions throughout the life cycle of the contract, assisting in all contract solicitation and modification processes and stages of the planning, (i.e., crafting scope of work (SOW), evaluation and award selection, contract negotiations, contract implementation). 

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work. 

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience. 

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Our preferred candidate will have the following: 

Proficiency with Microsoft Word, Excel, and Power Point to create and maintain complex and professional written correspondence, memos, presentations, and spreadsheets with minimal supervision. 

Working knowledge of the State of Maryland contract & procurement policies, regulations, and standards.

Experience managing the complete contract lifecycle of contracts.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

Contractual employees who have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) will be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Paid leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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