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Recruitment #22-002650-0032


The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detail-oriented applicants with significant secretarial experience and strong customer service skills, who possess excellent organizational and problem-solving skills, as well as strong writing skills and the ability to work independently in our District 1 Administration Division. Bilingual applicants are encouraged to apply.




201 St. Paul Place, Baltimore, MD 21202


A Management Associate is work providing secretarial support to an official, administrator or administrative staff. Employees in this classification type on keyboards of personal computers using word processing software. Employees in this classification may supervise lower-level secretarial or clerical employees. Employees in this classification receive supervision from an official, administrator or administrative staff. · Daily contact with District One Leadership in person, video conference or by telephone to schedule meetings, secure and relay information for the District Public Defender and/or Deputy District Public Defender and provide support when requested. · Interprets administrative decisions and policies to District One Leadership including Division Chiefs and Office Managers and transmit orders and instructions with the authority of the District Public Defender for Baltimore City. · Creates and maintains files, reviews drafts and finished documents for accuracy and grammar, including documents of a sensitive or confidential nature. · Drafts and edits various documents including internal/external correspondence. · Coordinates special projects, compiles information and completes complex reports and analysis. · Assists in the preparation of regular reports by calculating figures, entering information, collating materials and securing confidential financial data to be presented. · Interfaces with external stakeholders including senior representatives of state, local or federal government agencies and/or private sector companies. · Demonstrates an ability to interact with persons of all backgrounds, cultures and affiliations within all levels of government, business or non-profit entities. · Process and distribute incoming mail and correspondence. · Schedule meetings and interviews, as requested by management. · Make photocopies, fax documents, provide phone coverage and perform other clerical functions. · Track information as needed · Maintain important and confidential records, schedules, expense accounts and office supplies. · Maintain office equipment. · Perform other duties as assigned.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.


1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.


Experience working in a law office or court system. Excellent organizational and problem-solving skills, and the ability to multitask. Highly proficient in Google Suite, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.  Proven ability to work in a fast-paced environment. Bilingual a plus.


Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.


The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position. Applicants selected to interview will be required to complete a writing sample onsite during the interview process.


Online applications preferred. Please fax all paper applications and questionnaires to 410-333-2260. Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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