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Procurement Officer II

Procurement Officer II

Recruitment #22-003003-0008

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Introduction

MHBE is accepting applications for a vacant Procurement Officer position! 

Maryland Health Benefit Exchange is responsible for the administration of Maryland Health Connection the State's health insurance marketplace, under the Patient Protection and Affordable Care Act of 2010 (ACA). MHBE works with the Maryland Department of Health, Maryland Insurance Administration, Department of Human Services, and stakeholders statewide.

Vision Statement: High-quality, affordable health coverage for all Marylanders. Mission Statement: We improve the health and well-being of Marylanders by connecting them with high-quality, affordable health coverage through innovation, technology, and customer service. Values: Diverse & Inclusive, Innovative, Collaborative, & Ethical.

For more information on MHBE, please visit our website.

GRADE

18

LOCATION OF POSITION

MHBE is adhering to a hybrid work schedule. Work for this position will be completed at a remote location of your choice (3 days) and at our office located at 750. E. Pratt St, 6th Floor, Baltimore, MD 21202 (2 days).

POSITION DUTIES

The Procurement Officer II performs an advanced level of professional procurement work at the direction of the Procurement Manager to ensure the procurement of commodity, equipment, solicitations, contracts, services, and agreements for MHBE, which annually are $75 million plus. The incumbent is responsible for processing complex procurements, serving as a program expert, statewide technical expert, and resource person training staff and ensuring that MHBE’s procurement practices are done in accordance with applicable policies and procedures. Other major job functions include taking the lead in the preparation for Invitation for Bids (IFB); Request for Proposals (RFPs); Interagency Cooperative Agreements; Sole Source (SS) Procurements; Emergency Procurements; Bid Board Notices (BBN); and IT Consulting and Technical Support Services Indefinite Delivery Indefinite Quantity (IDIQ) Program while ensuring the process follows all applicable policies and procedures. The Procurement Officer II also functions as a contract manager in providing fiscal oversight and ensuring the proper management of grants, contracts, and interagency agreements. The Procurement Officer II also acts as the subject matter expert on using eMaryland Marketplace Advantage (EMMA), Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information Systems (FMIS) to facilitate the procurement process.

Procurement Duties - 70%
  • Manages IDIQ RFP by soliciting RFRs, coordinating and scheduling interviews, and executing all contract positions. Manages IDIQ logs for RFRs, Master Contracts, Task Orders and Purchase Orders; assists with or conducts debriefings. 
  • Reviews and analyzes purchase requisitions and determines the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, small procurement, sole source, or emergency in accordance with State Procurements laws, procedures, and regulations.
  • Negotiates most favorable prices, terms, and conditions for noncompetitive sole source and emergency procurements,
  • Conducts pre-bid and pre-proposal conferences to explain procurement requirements, established procurement procedures and schedules, minimum qualifications; and participates in offerors’ discussions and contract negotiations.  Conducts site visits for perspective offerors or bidders.
  • Conducts bid openings for competitive procurement to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards.  Examines bid proposals to determine if the offeror or bidder is responsive and/or responsible.

Administrative Duties - 15%
  • Prepares minutes of the pre-bid and pre-proposal conferences, addenda to Request for Proposal (RFP) and Information for Bids (IFB) and answers written questions from potential bidders and offerors.  Publishes this information on eMaryland Marketplace Advantage (EMMA).
  • Assists with or conducts debriefings.
  • Consults with the Assistant Attorney General’s office regarding bid irregularities, contract disputes, protest or appeals and Public Information Act requests.
  • Uses the Advanced Purchasing, and Inventory System (ADPICS) portion of Financial Management Information Systems (FMIS) to create Purchase Orders, Blanket Purchase Orders, Change Orders.  Issues Purchase Orders, Blanket Purchase Orders, Notice of Awards, Contract Terminations, and general correspondence to vendors once approved.  
  • Assembles statistical and narrative data and prepares various reports for use in evaluating State procurement activity, performance measurement and compliance reporting.

Special Projects & Other Duties - 15%
  • Tracks MBE activities and completes MBE reports.
  • Assists with the management of contracts after award.
  • Verifies Certificates of Insurance, Bonds, SDAT and references for compliance with contract requirements.
  • Oversee MHBE’s contract log and master procurement files.

MINIMUM QUALIFICATIONS

Procurement Officer II- Option 1            

Experience: Seven years of experience, three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

                                                      

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience working with a local, state, or federal agency as a procurement professional, including knowledge of government procurement practices and policies.
  • Direct experience in one of the following: Professional public sector procurement, or private sector contracting experience, or experience advertising procurement opportunity and distributing specifications to vendors as well as receiving and evaluating bids or proposals.
  • Advanced proficiency with ADPICS, FMIS, RSTARS and eMMA.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. Click on this link for more details STATE OF MARYLAND BENEFITS

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
  • Annual Leave - ten (10) days of accumulated annual leave per year
  • Sick Leave - fifteen (15) days of accumulated sick leave per year
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child
  • Holidays - State employees also celebrate at least twelve (12) holidays per year
  • Pension - State employees earn credit towards a retirement pension
  • 401(k) – State employees can contribute to a supplemental Retirement Plan

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may
submit a paper application and resume: 

via email: jasciel.stamp@maryland.gov 
via mail: MHBE Office of Human Resources 
750 E. Pratt St, 6th Floor Baltimore, MD 21202 

Resumes will not be accepted in lieu of completing the online or paper application. Applications must be received no later than the close of business on the closing date. 

Appropriate accommodations for individuals with disabilities are available upon request by calling MDTTY Relay Service. TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply. 
 
We thank your Veterans for their service to our country and encourage them to apply.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issues before the employer can take any employment action against you.



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