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Procurement Officer III

Recruitment #22-003004-0008

Introduction

The Governor’s Office of Crime Prevention, Youth, and Victim Services is local governments’ one-stop shop for resources to improve public safety in Maryland.

We provide access to federal and state grant funds and we can provide assistance to your town, city, county, agency as it attempts to maneuver through the red tape to tap these resources.

We work with you to plan your project, coordinate stakeholders, develop accountability measures and get results from your investments and efforts.

We connect you to the best practices in national and state programming and innovations.

At the Governor’s Office of Crime Prevention, Youth, and Victim Services, your success is our success!

GRADE

20

LOCATION OF POSITION

Gov. Ofc. of Crime Prevention, Youth and Victim Services
100 Community Place
Crownsville, MD  21032

POSITION DUTIES

This position functions as a Chief Procurement Officer for (GOCPYVS) and will manage all procurements within the agency.  Will ensure GOCPYVS and its employees comply with Code of Maryland Regulations (COMAR) 21 regulations and the Annotated Code of Maryland.

The incumbent will attend state-wide procurement related meetings as well as acting as GOCPYVS’s representative on the Statewide Senior Procurement Advisory Group (SPAG). This position will be the liaison to the Board of Public Works for procurement actions.

Directs and coordinates managerial and technical staff within the Procurement section for GOCPYVS.

Serves as the final approval authority on behalf of the Executive Director of GOCPYVS for all operating budget procurements, to ensure all State laws, rules and regulations are followed for: request for proposals/competitive sealed proposals, invitation for bids, grants, maintenance, and memorandum of understanding contracts to ensure that all State laws rules and regulations are maintained totaling approximately $330 million dollars,728 subrecipient procurement awards and 10 procurements and/or competitive bids annually.

Acts as the Procurement coordinator between GOCPYVS and the Maryland Department of Information Technology (DoIT), and Maryland Department of General Services (DGS) and the Board of Public Works (BPW) to receive proper approvals on various types of service contracts and commodity purchase requests.

Responsible for the development and implementation of policies, procedures and standards necessary for the day-to-day management of the procurement section.  

Frequently meets with upper-level management (Assistant Secretaries, Unit Directors), other state officials, auditors and vendors to discuss and resolve procurement-related issues.

Acts as the first point of contact for responding to and resolving customer complaints and vendor protests.

Act as cross functional lead to the Program Directors and their support staff in the development of contract specifications and scopes of work in accordance with COMAR & the Annotated Code for the procurement of commodities and services within GOCPYVS.

Ensures that Requests for Proposals (RFP), Invitations for Bids (IFB) contracts are submitted to DBM and BPW in accordance with the mandated statewide policies and procedures.

Provides Program Directors and their support staff training of State procurement and contract rules, regulations, laws and procedures on an as needed basis.

Serves as a member of the GOCPYVS Procurement Review Group regarding commodities and service contracts.  The group is responsible for determining what the Minority Business Enterprise (MBE), Small Business Reserve (SBR), and Veterans Small Business Enterprise (VSBE) goals should be for individual contracts.

Authorizes the award and selection of vendors for contracts. 

Participates in pre-bid conferences with Unit Personnel & DGS representatives and vendors in the evaluation of RFP & IFB solicitation packages.  These packages include commodity purchases and service contract awards.

MINIMUM QUALIFICATIONS

Experience: Eight years of experience, four years of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures and an additional four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.

Notes:

1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the additional four years of the required experience.

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

3. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and four years of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required experience of experience.

4. Candidates may substitute the possession of a Doctorate of Jurisprudence degree or a Master’s degree in Business Administration for six years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Our Preferred Candidate Will Have the Following:

Working experience with the State of MD Procurement laws, regulations, and policies.

Working experience with the EMaryland Market Advantage System (eMMA)

Experience creating procurement policies & procedures and training upper-level management on all procurement protocols.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.




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