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ADMINISTRATIVE OFFICER II

Payroll and Timekeeping

Recruitment #22-003235-0061

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Introduction

The Maryland Department of the Environment is charged with protecting and preserving the State's air, water and land resources and safeguarding the environmental health of all Maryland’s citizens.  The Agency’s mission is to protect and restore the environment for the health and well-being of all Marylanders with a vision of healthy, vibrant, and sustainable communities and ecosystems in Maryland.

The Operational Services Administration/Office of Fiscal Services is recruiting for an Administrative Officer II/Payroll and Timekeeping. This is a position specific recruitment for the Maryland Department of the Environment (MDE). This recruitment will be used to fill current and future vacancies for this position/function only. The resulting eligible list will be maintained for one year. Persons interested in future vacancies within this classification must re-apply.  

GRADE

14

LOCATION OF POSITION

Maryland Department of the Environment
Operational Services Administration 
Office of Fiscal Services
1800 Washington Blvd. 
Baltimore, MD 21230

POSITION DUTIES

The Administrative Officer II will serve as the advanced level payroll partner for MDE and a facilitator to the Department of Budget and Management regarding payroll, timekeeping and leave activities.  The incumbent in this position will be responsible for examining and analyzing payroll reports of employee gross wages and the variables associated with additional pay.  The incumbent will maintain and oversee the Department’s timekeeping and leave activities for all MDE employees which include reconciling source documents to the external Statewide Personnel Management System (SPMS).  The incumbent in this position will train and provide State Personnel Regulatory guidance to employees, supervisors, managers, and OHR personnel. 

Duties may include, but are not limited to:

  • Performs daily Payroll Audits identifying and researching anomalies of employees for regular/temporary and contractual employees gross wages.
  • Create payroll summary reports from SPS Workday System daily each week for regular and contractual pay periods to ensure that each payroll cycle is completed accurately and on time meeting extremal control agency deadlines according to established policies and procedures as it related to COMAR.
  • Perform audits from downloaded Workday payroll summary reports and manually record journal entries for payroll transactions and events during the payroll process each week.  
  • Reviews and verifies SPMS Workday Time Tracking/Payroll Reports and Statewide Personnel System (SPS) reports (source documents) to ensure compliance with State Personnel Management Regulations and Guidelines, and posts exceptions to adjustments into the SPS Workday Time System.  

MINIMUM QUALIFICATIONS

Experience: Six years experience in administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year for up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Experience in Workday Payroll transactions.
  • Experience with Time Sharing Option (TSO).
  • Experience in Microsoft Office Suite.
  • Experience with Customer Information Control System (CICS).
  • Knowledge of basic accounting processes and systems, including the procedures used in keeping financial records and checking financial documents.
  • Knowledge of the Code of Maryland Regulations (COMAR) Title 17 and Annotated Code of Maryland (State Personnel and Pensions).

LIMITATIONS ON SELECTION

Limited to Maryland State Employees Only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as Best Qualified, Better Qualified or Qualified. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Resumes will not be accepted in lieu of a completed application. Incorrect application forms will not be accepted. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to:

MDE, Recruitment and Examination Division
1800 Washington Blvd.  
Baltimore MD 21230.

Please reference recruitment number: 22-003235-0061

Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. If additional information is required, the preferred method is to upload.

If you are unable to upload, please email the requested information to Tammy Lewis, tammy.lewis@maryland.gov.  Only additional materials that are required will be accepted for this recruitment.  All additional information must be received by the closing date and time. For questions regarding this recruitment, please contact Tammy Lewis/MDE Recruitment and Examination Division at 410-537- 3130. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-537-3130 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



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