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Recruitment #22-003235-0074


The Maryland Department of the Environment (MDE) is charged with protecting and preserving the State's air, water and land resources and safeguarding the environmental health of all Maryland’s citizens.  The Agency’s mission is to protect and restore the environment for the health and well-being of all Marylanders with a vision of healthy, vibrant, and sustainable communities and ecosystems in Maryland.

The Maryland Department of the Environment is seeking applicants to fill an Administrative Officer II position within the Land and Materials Administration/Mining Program.  This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.




Maryland Department of the Environment

Land and Materials Administration  

Mining Program

160 South Water Street

Frostburg, MD 21532

Main Purpose of Job

The Mining Program eliminates health and safety hazards from abandoned mines and restores degraded land and water resources. To accomplish this, construction, commodity and service contracts are developed annually using a variety of State and federal funds. This involves preparing federal grants and reporting documents, performing complex project development including design, permitting, NEPA compliance, implementing and managing construction, service and commodity contracts, performing construction inspection and post-construction monitoring, and maintaining project/contract files. The AML Division operates and maintains 60 acid mine drainage treatment systems located throughout the coal region, generates a large amount of water quality data, and maintains/develops a GIS and databases for abandoned mine information that is used for internally and for public information.

The Administrative Officer II position will provide administrative supports to the Mining Program by developing management tools, procedural manuals, reports and charts to track project development, ensure files are complete, and record and distribute pre-bid meeting, pre-construction meeting, and progress meeting minutes. The incumbent will develop reports for internal use, MDE headquarters, federal partners, and other agencies/groups as needed. 


The incumbent will regularly use independent judgement and analysis while applying and interpreting complex administrative plans and policies to perform grant, procurement, budgetary, and administrative functions. The incumbent will also accomplish its purpose through a variety of administrative functions that supports the Mining Programs Administrator, Regulatory and Compliance Engineers, Geologists and Natural Resources Planners. 


The incumbent will work directly with procurement officers at DGS and MDE/OSA, to review and prepare bid documents, track the status of pending procurements, and resolve procurement issues and/or coordinate their resolution. The incumbent will have access to FMIS for BPO/PO tracking and for entering requisitions. The incumbent will also assist in tracking federal grant budgets, expenditures, and balances.


Experience: Six years experience in administrative staff or professional work.


1. Candidates may substitute 30 credit hours from an accredited college or university for each year for up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.


It is preferred that the selected candidate have the following:


  • Proficient in the Microsoft Suite programs primarily Word and Excel.
  • Experience using spreadsheets to track expenditures, manage data, and create reports.
  • Experience using spreadsheets and /or databases tracking and managing multiple annual projects. 
  • Experience working with technical professional, such as engineers, geologists, and environmental scientists.


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.


Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of this position. Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as BEST QUALIFIED. Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  Clearly indicate your college degree and major on your application, if applicable.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.


For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).


Complete applications must be submitted by the closing date.  Information submitted after this date will not be added. Incorrect application forms will not be accepted.  Resumes will not be accepted in lieu of a completed application. 


Candidates may remain on the certified eligible list for a period of at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.


All Applicants must be legally authorized to work in the United States under the immigration and Reform Control Act. You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDE, Recruitment and Selection Division, 1800 Washington Blvd., Baltimore MD 21230. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please email the requested information to Peggie Jefferson Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. Please reference #22-003235-0074. For questions regarding this recruitment, please contact Peggie Jefferson/MDE Recruitment and Examination Division at 410-537- 3879.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-537-3130 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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