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Recruitment #22-003575-0001




350 Rowe Blvd
Annapolis, MD 21401


This position oversees the transfer of digital and non-digital records into the custody of the State Archives, a major project and core function of the Archives. This position works with other agencies to appraise records of permanent value and establish their condition, content, organization, and accessibility. This position oversees both the physical transfer of records to the Archives as well as the establishment of the Archives' intellectual control of the records. This position also conducts outreach on records management issues. This position also improves the organization, description, and accessibility of records in Archives custody. This position monitors the use of space and the general condition of archival holdings including condition of records and art objects, environmental conditions, physical plant status and conditions; appropriately maintains area, takes appropriate corrective action and/or reports issues to higher level Archivists for corrective action; This job is vital to the Archives' mission to acquire, describe, preserve and make available permanent Maryland records. This position regularly includes in-state and requires a valid driver's license.

Reviews and approves proposed record transfers, including transfer documentation; recommends revisions to ensure transfer is appropriate and records are adequately described, containerized, and organized; Establishes and maintains effective physical and intellectual inventory control of records n Archives' custody and in queue to be transferred to Archives' custody
Plans and carries out record transfers, including planning storage locations, coordinating job proposals and awards, scheduling transfers, overseeing transportation vendors, generating transfer receipts, uploading data and updating finding aids; this duty requires occasional in-state travel

Improve the Archives' record holdings by reviewing and improving how records are stored, described, and accessed. Examples of this duty include analyzing targeted record series, processing collections, maintaining and improving finding aids and cataloging information, and preparing written appraisal reports

Conducts outreach and provides guidance and training on records management issues; Directs the activity of other state employees or outside vendors, including providing training and assigning, reviewing work, and approving work; this duty requires occasional in-state travel

Performs other duties within the Archival classification as assigned.


Experience: Nine years of experience, five years of professional archival experience and four years of experience in professional archival work with public records.


1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and five years of professional archival experience for the required experience.

2. Candidates may substitute the possession of a Master's degree in Archival Science from an accredited college or university or its equivalent for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required experience.


  • Experience in overseeing records transfers and space management

  • Archival experience with digital records




Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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