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FISCAL ACCOUNTS TECHNICIAN I

Recruitment #22-004522-0018

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 10,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

ASTD11

LOCATION OF POSITION

Washington County:
18701 Roxbury Road
Hagerstown, MD 21746

POSITION DUTIES

The main purpose of this position is to perform fiscal duties in support of any one of the various Accounting functions that may include (1) initiate and maintain the payroll and leave records and process bi-weekly payroll, (2) process inmate accounts transactions, (3) post cash, check or money order deposits, (4) review and process vendor invoices for the accounts payable system, (5) prepare accounts receivable invoices for services rendered to others or debts due to the Department, (6) entering and monitoring equipment through the automated fixed assets system, and (7) responsible for materials and supplies management through an automated system.

A. Payroll
Processing of biweekly payroll for  Regular and Contractual Employees  using an automated timekeeping system. Compare and verify data from a timeclock system (TCP /TimeClock Plus)  with the State of Maryland's Workday system pertaining to payroll hours worked per day, suspensions imposed, leave used, shift differential earned, leave without pay and holidays used, for Regular and Contractual Employees. Provide leave balance information to employees and assist with payroll problems.

B. Inmate Accounts
Responsible for posting inmate accounts transactions to the Maryland Offender Banking System (MOBS) associated with cash receipts, telephone, payroll, disbursements, releases, transfers and other entries that impact inmate accounts.
Assist in reconciling balances to agency bank account and the State of Maryland Financial Management Information System (FMIS)

C. Cash and Check Receipts
Process daily receipts - verify, reconcile, deposit and maintain cash receipts posted by bank’s automated system (lockbox, or vendor secure deposit) and those prepared manually by other Fiscal Technicians

D. Accounts Payable 
Process invoices by accumulating all necessary information and backup documentation to insure the timeliness and accuracy to submission to the State of Maryland General Accounting Division

E. Accounts Receivable 
Establish an accounts receivable for amounts owed by a unit of federal, state or local government, an employee, other individuals or entities.
Ensure invoices prepared timely and input into the FMIS Relational Statewide Accounting and Reporting System (RSTARS)

F. Fixed Assets 
Post equipment valued at $500 for capital and $250 for sensitive to the Financial Management Information System Fixed Asset System Module with documentation from paid invoices and property receipts. Input any building, land and improvements, and construction as appropriate from the Division of Capital Construction and Facilities Maintenance

G. Materials and Supplies 
Post transactions to the Enterprise Inventory Management System (eIMS) to account for the materials and supplies inventory to all warehouses for inventory management for items received and disbursed

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.


Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience utilizing one or more automated systems for: processing payroll, timekeeping, accounts payable, accounts receivable, banking receipts and disbursements, supply inventory, or fixed asset inventory.

2. Experience reconciling agency accounting systems to fiscal control systems on a periodic basis by comparing the reports or details of the two accounting systems, locating and researching differences, tracing discrepancies to source documents, making necessary adjustments and maintaining an audit trail. 

3. Experience with Excel spreadsheets.


SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

Kimberly Banks
Kimberly.Banks@maryland.gov

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



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