FISCAL SERVICES ADMINISTRATOR IV

This position is located in downtown Baltimore and serves at the pleasure of the Appointing Authority.

217 E. Redwood St. Suite 1350

Baltimore, Maryland 21202

Oversees and enforces collection of revenues related to account holder contributions, enrollment fees, management fees, payment fees, late fees, account maintenance fees and investment plan fees; ensures proper safeguards are in place to prevent fraud or misreporting of cash receipts Ensures proper and timely reconciliation of the bank reconciliations (monthly).Reviews and approves the following bank reconciliations. Records revenue transactions in Quickbooks Accounting Software for both MPCT and ABLE accurately and timely. Oversees processing of invoices and interagency accounting entries, ensuring proper coding and fiscal year are applied for payments against accruals, ensuring employee reimbursements are processed and calculated correctly, and that all invoices are properly approved and processed timely and accurately in accordance with state requirements. Responsible for reviewing operating expenditures within R*STARS, the State’s financial system, as well as Quickbooks, the agency’s subsystem used to record all financial activities including revenues, expenditures, fixed asset balances and investment activities; ensures reconciliation between the two systems (monthly, quarterly, and annually). Prepares monthly reconciliation of reports from FMIS and Quickbooks. The reports include but not limited to DAFRT130, DAFRG100 and DAFRG110. Serves as the agency PCPA and manages agency corporate purchasing card program, ensuring that CPC card holders are properly using their cards. Reviews monthly reconciliation reports from the Accountant Advanced position; ensures that the fiscal accountant is properly retaining documents and submitting reports to GAD as required. Serves as a back-up to the Director of Finance with the statewide budget process regarding formulation and execution of annual budget, communicates with Department of Budget and Management Analysts regarding budget submission and other budget related matters. Manages agency processing of biweekly regular and contractual payroll, reviews SPS data submissions against anticipated activity, confirms Central Payroll Bureau payout ties to SPS data submissions, and prepares timely payroll inputs for adjustments as needed. Verifies calculations with HR Department for exception reporting, including bonus calculations, retro calculations, over time calculations, increments, etc.  Prepares annual position inventory to be used by DBM to generate personnel budget figures. Reconciles BAR’s data to Workday data on a monthly basis. Serves as backup for and assists the Director of Finance with the Yearend Close, Budget, Audits and preparation of Annual Report. Manages and trains agency employees within the division, ensuring MS-22s are accurate, PEPs are properly administered and disciplinary and/or promotional actions are consistently and appropriately executed. Other duties as assigned.

Relevant State of Maryland experience in any of the following areas: budget, accounting, procurement, payroll and/or personnel.

Experience using MS-Office tools such as Word, Excel, PowerPoint, Access.

Experience using Accounting Software.

• Proven experience in recording receipts, bank reconciliations, and preparing financial reports.
• Experience with preparing budgets and projections.
• Proven ability to work effectively as a team member who performs the daily tasks.
• Proven ability to work independently, apply and interpret laws, policies and procedures and use of good judgment in evaluating and making decisions.
• Proven ability to effectively prioritize task, estimate time frames, meet deadlines, plan and use available resources, and coordinate work assignments with others.
• Proven experience presenting to a Senior Management.
• Proven ability to communicate effectively and maintain a courteous attitude toward the public and employees.

Department of Budget and Management, Recruitment and Examination Division, 

301 W. Preston St. 

Baltimore, MD 21201. 

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.