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FISCAL SERVICES CHIEF I

FINANCE OFFICER

Recruitment #22-004536-0001

GRADE

19

LOCATION OF POSITION

Department of Human Services
Somerset County Department of Social Services
Administration
30397 Mount Vernon Road
Princess Anne, Maryland  21853

Main Purpose of Job

The main purpose of this position is to manage, control, oversee, and report on all fiscal (budget & accounting) operations in accordance with applicable statutory and regulatory procedures. The incumbent monitors the formulation and preparation of the annual budget request as well as for certification of funds, the preparation of expenditure reports and other reports in accordance with General Accounting Procedures (GAD). The incumbent is also responsible for excess property and security monitor functions. The incumbent is also responsible for the oversight of procurement functions.

POSITION DUTIES

Budget Management
Reviews and analyzes financial system reports; preparation and posting of FMIS journal voucher adjustments as required by policy and regulation to ensure expenditures are recorded correctly within the established accounting codes. Provides direction and oversight of procurement for the agency and ensures all activities related to procurement are reviewed and communicated to the program division to update on the progress. Interprets, implements, monitors, and approves local agency fiscal policy in accordance with Generally Accepted Accounting Procedures.

Accounting/Fiscal Operations and Reporting 
Establishes and maintains standard operating procedures that provide internal controls to comply with audit requirements. The incumbent monitors receipt and expenditure activity for federal funds and grants administered to the agency. Establishes, monitors, and maintains internal reports for use by Program Managers to manage the funds. Oversees the excess property and property management process. 

System Processing & Reporting 
Reviews and approves financial transactions and certify funding is available and coding is accurate. Creates/maintains spreadsheets for reporting purposes and uses reports to maintain accountability of funds and provide a resource to staff and managers. Ensure reports are submitted to DHS as required by policy and regulations. Oversees the CPC processes and conducts training for staff as needed to ensure compliance. Provides effective, timely, recommendations and action plans to correct identified deficiencies. 

Personnel Management 
Ensures that training is completed as required of staff and ensures personnel follow customer service protocol. Incumbent currently oversees all accounting functions: Budget Management, Accounts Receivables, Accounts Payable, Cash Receipts handling, Inventory Management, and Financial Reporting. Incumbent completes performance evaluations on staff and follows disciplinary protocol as needed.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:  A Bachelor's degree in Accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.

Experience:  Four years of experience examining, analyzing, and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1.  Applicants who had met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

2.  Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

3.  Applicants may substitute one year of professional budgeting experience or one year of professional auditing experience for one year of the required experience.

4.  Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Administration classifications or Financial Management specialty codes in the Financial field on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

The ideal candidate would possess the following:

1.  One year of experience supervising subordinate staff including assignment and review of work, performance evaluation, time and leave approval, training, and employee discipline methods. 

2.  One year of experience using Microsoft Office Word, Excel, or similar software to prepare spreadsheets and reports.

3.  Six months of experience using a state accounting system such as R*STARS or similar software.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

It is imperative to list all computer and software experience on your application pertaining to your job duties.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are not able to apply online, please send your paper application and supplemental questionnaire (if applicable) to:  Department of Human Services, Examination Services Unit, Attention: Betty Ketterman, 311 West Saratoga Street, First Floor, Baltimore, Maryland 21201.

Or, fax requested information to: 410-333-0882; Email Bettyj.ketterman@maryland.gov: Voice 410-767-7147, toll-free: 1-800-332-6347. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Do not submit unsolicited documentation. 

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434. 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. Bilingual applicants and people with disabilities are encouraged to apply. We thank our Veterans for their service to our country and encourage them to apply.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.