GRADE
16
LOCATION OF POSITION
Positions are available within the Fiscal
Services Office of the Department of General Services (DGS) located
in Baltimore, Maryland. However, the list created from this
recruitment may also be used to fill other vacancies, in this classification,
as they arise.
Main Purpose of Job
The main purpose of this position is to provide the accounting expertise necessary to the Operating Accounting Unit or the Capital Accounting Unit by maintaining various subsidiary accounting ledgers through billings creation, making journal entry adjustments when necessary, analyzing and approving various accounting transactions and maintaining the accounts, processing the transactions relating to DGS capital construction projects and reconciliation of the automated Capital Projects Accounting System (CPAS). The scope of the workload encompasses the entire Department with General, Special, and Reimbursable funds. The Department administers $1.7 billion in capital funding.
It also monitors and reviews the payment of the 1% Administration Fee collected from Statewide Commodities Contracts totaling $1.6 million in fees.
POSITION DUTIES
Duties for this position include, but are not
limited to:
Operating Accounting Unit
-
Creates necessary accounts
receivable billings and maintains accounts receivable aging report, making
recommendations to management when necessary.
-
Reviews, approves and
transmits processed invoices. Monitors the approval mailbox for late invoices.
-
Identifies and
monitors the receipt of usage reports and timely payment of the 1%
Administration Fee and maintaining documentation for audit trails. Performs
reconciliations of usage reports and payments received from vendors for the 1%
Administration Fee.
-
Reconciles and
balances various receipt activities to include Surplus Property Sales and
Renewable Energy monetary flux.
-
Reviews and audits monthly
payroll reports to ensure proper leave reporting and use by employees.
-
Reviews Daily/Monthly
FMIS reports. Analyzes, identifies problems, and prepares adjusting journal
entries as needed. Recommends to Deputy Director and Director of Fiscal Services
other bad debtors and refers bad debts to Central Collection Unit.
-
Prepares daily check
deposit log and deposit ticket for any checks received by the fiscal unit.
-
Reviews agency credit
card expenditures and reclassifies expenditures to the proper accounts as
needed.
-
Recommends changes or
modifications to established fiscal processes and/or methods to improve
efficiency of operations.
-
Provides documentation
and reports to auditors who examine agency accounts as necessary.
-
Assists Fiscal
Services Division with special projects that involve streamlining processes
with more automation.
-
Other duties as
assigned.
Capital Accounting Unit
-
Reviews and authorize
all capital purchase orders (PO’s) and change orders (CO’s) which originate in
the Capital Projects Accounting Unit.
-
Review and approve
reconciliations of the internal Capital Projects Accounting System (CPAS) with
the statewide accounting system FMIS on a monthly basis.
-
Processes payments via
computer input into the DGS Capital Project Accounting System and FMIS for final
approval by the Supervisor and submission to the State Comptroller’s Office.
-
Serve as a backup to
prepare various analyses of Operational Accounting area. Preparation and
maintenance of data summaries (computerized spreadsheets or analyses).
-
Communicates
effectively with others to gather needed information, identify problems, and
resolve issues.
-
Other duties as
required.
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.
Experience: Two years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.
Notes:
1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.
2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
3. Possession of a certificate as a Certified Public Accountant or a master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.
4. Applicants may substitute one year of professional auditing experience for one year of the required experience.
5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.
- Experience with Financial Management Information System (FMIS) or other accounting software.
- Experience with AS400 software.
- Experience with Microsoft Office Excel or other database applications.
SELECTION PROCESS
It is important that you provide complete and
accurate information on your application.
Please include all experience and education that is related to this
position. All information concerning your qualifications must be
submitted by the closing date; information submitted after the closing
date will not be considered. Credit is
given for relevant part-time, temporary or volunteer experience based on the
number of hours worked per week; you must include the time spent on such
activities on your application.
Note
that for any position requiring a college degree or college credit, you will be
required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the
application process.
The examination for this position will consist
of a rating of your education, training and experience related to the
requirements of the position. Successful candidates will be placed
on the employment eligibility list categorized as BEST QUALIFIED, BETTER
QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year
and may be extended. The list will be used by the hiring authority to
select employees for interviews. Eligible lists may be used to fill future
vacancies of the same classification.
You MUST possess the minimum qualifications
before you may be selected for a State job – verification will be completed
upon hire. If you are scheduled to complete an educational or licensing
requirement within six months of being placed on the eligibility list, you may
participate in the selection process. Permanent State employees may also
complete necessary experience requirements within six months of the date of
being placed on an eligibility list.
Please
note, selected candidates may be required to complete and successfully pass a
State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the
United States Immigration Reform and Control Act to be hired in the position
for which you apply.
BENEFITS
FURTHER INSTRUCTIONS
Contact
tammy.vehstedt@maryland.gov or call 410-767-4986
with questions about this recruitment.
The on-line application process is STRONGLY preferred. Apply online at
www.dgs.maryland.gov – click on Employment
on the left side of the screen. If you
are unable to submit your application online, please send your paper
application to: Human Resources, Dept. of General Services, 301 W. Preston St.,
Suite 1311, Baltimore, MD 21201 by the
closing date and time. TTY Users: call via Maryland Relay
As
an equal opportunity employer, Maryland is committed to recruiting, retaining
and promoting employees who are reflective of the State’s diversity. People
with disabilities and bilingual candidates are encouraged to apply. We thank
our Veterans for their service to our country.
