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HR SPECIALIST TRAINEE

FULL-TIME CONTRACTUAL

Recruitment #22-004913-0017

GRADE

13

LOCATION OF POSITION

MDH St. Mary's County Health Department, Leonardtown, MD

Main Purpose of Job

St. Mary's County Health Department is seeking candidates for an entry level position within the Office of Human Resources. The main purpose of this full-time contractual position will be to focus on employee relations, candidate sourcing and recruitment, and salary and classification. This position will support functions related to timekeeping, benefits, retirement, workplace injury and workers compensation, etc. This position will also focus on learning to apply state guidelines appropriately and the incumbent may be eligible for promotion based on performance. Duties include:
  • Recruitment and Sourcing;
  • Meeting with hiring managers to discuss staffing needs;
  • Utilizing Indeed, professional networks, and community partners to identify prospective job candidates;
  • Conduct outreach to prospective job candidates and to active applicants to discuss benefits, the hiring process, and answer questions about employment within the agency;
  • Track outreach efforts to determine and report on return on investment based on outreach method for different classifications/positions;
  • Classification and Salary;
  • Review requests for new positions and determine the appropriate classification based on the position description;
  • Complete and submit documentation for benchmark studies for position reclassifications;
  • Process reclassification requests in Workday;
  • Review compensation changes and requests and determine if they adhere to Maryland Statewide Personnel System (SPS) salary guidelines;
  • Employer Relations;
  • Provide guidance to management regarding conduct and performance issues;
  • Conduct investigations into allegations misconduct and performance issues;
  • Produce written reports detailing investigation outcomes;
  • Review and offer input on counseling memos;
  • Present training materials to staff, supervisors, and new hires;
  • Process personnel transactions in Workday;
  • Track recruitment, reclassification, and merit conversion processes in project management software (Asana);
  • Represent the agency at recruitment events including but not limited to career fairs;
  • Answer questions generally regarding benefits, workers compensation, timekeeping and leave programs, salary and compensation etc.

MINIMUM QUALIFICATIONS

Experience:  Four years of professional HR management work experience in the areas of recruitment, classification, salary administration, employee relations, test development and validation or as a generalist.

Notes:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment actions.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the  required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:
  • Experience effectively communicating information both written and verbally with individuals from varying educational and professional backgrounds;
  • Experience working with spreadsheets and word processing software;
  • The ability to learn to use project management software and personnel management software.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.




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