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HR SPECIALIST

Contractual

Recruitment #22-004914-0003

Introduction

The Maryland Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for All.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

The Maryland Office of the Public Defender is accepting applications from qualified candidates for the position of HR Specialist. This position will function as an Employee/Labor Relations Specialist within the Department to assist with labor relations and human resources matters, gathering, collecting, and maintaining documents and records required for contract and policy development, investigations, negotiations.

GRADE

14

LOCATION OF POSITION

6 St. Paul Street, Suite 1304, Baltimore, Maryland 21202

Main Purpose of Job

The Maryland Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants. The agency’s vision is Justice, Fairness and Dignity for All. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission. The Maryland Office of the Public Defender is accepting applications from qualified candidates for the position of HR Specialist. This position will function as an Employee/Labor Relations Specialist within the Department to assist with labor relations and human resources matters, gathering, collecting, and maintaining documents and records required for contract and policy development, investigations, negotiations.

POSITION DUTIES

To function as an Employee/Labor Relations Specialist within the Department and assure the fair and equitable treatment of all employees. Duties of this position include, but are not limited to:
  •  Handles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements
  •  Serves as the initial contact and liaison for intake and assessment of employee complaints 
  •  Conducts initial interviews and gathers information for employee relations matters such as harassment allegations, work complaints, or other concerns.
  •  Refers matters to Employee/Labor Relations staff for additional investigation 
  •  Assists with record keeping related to personnel transactions related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives 
  •  Collects information and data to assess cost and policy implications of negotiations and disputes.  This may include management and union proposals, pay scales and wages, benefits, working conditions, and other mitigating factors 
  •  Conducts surveys, interviews and other research related to human resource policies, compensation, and other labor negotiations; 
  • Collects information and reports results to Employee/Labor Relations Manager 
  • Maintains knowledge and understanding of laws and regulations related to EEO, affirmative action, collective bargaining, unions, labor relations, and human resources
  •  Assists with preparation of plans, policies, documents and reports including EEO-1, affirmative action plans, organizational charts, labor agreements and employee handbooks
  •  Assists with preparation of documents and records required for contract negotiations, meetings, and negotiations with employees and labor organizations 
  •  Reports to the Employee/Labor Relations Manager 
  •  Performs other duties as assigned by the Public Defender

MINIMUM QUALIFICATIONS

Experience: Five years of experience, one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist.

Notes:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.

3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  1 year of experience working with SPMS, Workday and JobAps or other similar HRIS systems 
  •  Experience in Employee/Labor Relations work; conducting workplace investigations, imposing disciplinary actions, participating and understanding mitigation, grievance and appeal process, provide recommendations to management and employee for resolution of work related matters 
  • SHRM-CP or SHRM-SCP

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

 

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.

 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

 

Office of the Public Defender - Human Resources Division

Attn: Janynee Bailey-Covington   

6 St. Paul Street, Suite 1304

Baltimore, MD 21202

 

For additional information, please contact Janynee Covington at 410-767-8500 or via email janynee.bailey-covington@maryland.gov.

 

The MD State Application Form can be found online

 

The Office of the Public Defender is an equal opportunity employer. It is the policy of the Office of the Public Defender that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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