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HR OFFICER I

Recruitment Officer, Examination Specialist

Recruitment #22-004915-0019

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Introduction


The Maryland Department of Human Services (DHS) is the state’s primary social service provider, serving over one million Marylanders annually.  The Department, through its 24 local departments of social services, aggressively pursues opportunities to assist people in economic need, provide preventive services, and protect vulnerable children and adults in each of Maryland’s 23 counties and Baltimore City.  DHS works in every community in Maryland to positively impact the lives of Marylanders.

We have vacancies on both sides of Employment Services, in Recruitment and in Examination Services...

This recruitment has been reopened to allow for submission of additional applications; if you have already applied for this recruitment, 22-004915-0019, please do not reapply as your existing application remains under consideration.

GRADE

15

LOCATION OF POSITION

Maryland Department of Human Services
Human Resource Development and Training 
Employment Services Division 
311 W. Saratoga Street 
Baltimore MD 21201

Main Purpose of Job

RECRUITMENT: This position is responsible for recruitment and employment responsibilities for the Department of Human Services (DHS), Office of the Secretary and all Executive/Leadership positions that report to this office. These include the following: Family Investment Administration (FIA), Social Service Administration (SSA), Child Support Administration (CSA), Office of Technology for Human Services (OTHS), Budget and Finance, Procurement, Division of Administrative Operations, Office of Communications, Office of Government Affairs, Office of the Inspector General, Maryland Legal Services. 

In addition, this position provides consultation and technical assistance to the 23 Local Departments of Social Services on contractual recruitments and management level recruitments.

EXAMINATION SERVICES: This position functions as a full-performance Examination Specialist for the Office of Human Resource Development and Training’s Examination Services Unit (ESU), Maryland Department of Human Services (DHS). This position is responsible for all areas of the testing process, including development, administration, monitoring and scoring of examinations for those classifications unique to the Department of Human Services as well as generic classifications tested on a position-specific basis. 

This position conducts the examination process, including the processing the initial exam request, creating the job announcement, reviewing applications for minimum qualifications, conducting testing and establishing an eligible list of candidates.

POSITION DUTIES

RECRUITMENT: Primary responsibility for recruitment activities for DHS Headquarters administrations including Executive/Leadership Team for DHS Headquarters. This includes, but not limited to: determining the appropriate recruitment methodology, preparing vacancy announcements, requesting position specific recruitment, sending recruitment letters to eligible candidates, creating and clearing eligible lists, reviewing, screening and approving eligible applicants, determining minimum qualifications, finalizing the appointment of selected candidate and obtaining required approvals. Utilizes and recommends a variety of recruitment methods for filling positions, such as advertisements-local and/or national circulation, receive, review, screen, approve and route resumes to appropriate hiring authority. Reviews and acquires the necessary signatures for hiring selection packages. Verifies that appropriate procedures are followed and all supporting documentation is included in the selection packet, from initial recruitment effort through actual notification of the incumbent's start date. Responsible for processing DHS Hiring Exception Request for Department of Budget and Management (DBM) approval to fill vacant positions throughout the entire agency. 

Conducts and coordinates new employee orientation sessions, providing an overview of DHS organizational structure, mission and Strategic Plan, state employee responsibilities and benefits, including but not limited to insurance benefits, pension, holidays, leave, etc. Attends and makes presentations at job fairs and other-HR related activities as needed.

EXAMINATION SERVICES: Review applications submitted to determine whether applicants meet minimum qualifications. Notify disapproved candidates in accordance with established procedures. Resolve any issues with disapproved candidates. Provide information on DHS recruitment and examination activities, policies and procedures to DHS headquarters staff, local department staff, applicants, other State agencies and the general public. Review incoming requisitions (reqs) for accuracy in order to establish an Open and Continuous (OC) eligible list or to submit to the Department of Budget and Management, Recruitment and Examination Division (DBM RED) for Position-Specific Recruitment (PSR) exam process approval.

For PSR’s, create the recruitment’s recruitment (rec) plan, including the job announcement. Develop, review and score examinations for written, unassembled and performance tests in accordance with DBM RED, HRDT and Examination Services Unit procedures.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. 

EXPERIENCE: Six years of experience, two years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employer relations, test development and validation or as a generalist.

NOTES:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions.  Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.

3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, human resources management, business administration, public administration, statistics, tests and measurements, psychology or a related field for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Six month experience using an HRIS system.


Six months experience conducting or assisting with recruiting for positions.


Experience conducting training for  HR staff and hiring managers related to HR policies and procedures.


Ability to communicate effectively and maintain confidentiality.


Strong custom service skills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.  

Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. 

It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:   STATE OF MARYLAND BENEFITS

·       Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).

·       Annual Leave - ten (10) days of accumulated annual leave per year.

·       Sick Leave - fifteen (15) days of accumulated sick leave per year.  

·       Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

·       Holidays - State employees also celebrate at least twelve (12) holidays per year.  

·       Pension - State employees earn credit towards a retirement pension. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 135, Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. All mailed documents must include the applicant's name and the job number and must be received by 5 P.M. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload.  If unable to upload, please email requested information only to scott.waddel@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

If you have any questions concerning the recruitment process for this position, please email Scott Waddel at scott.waddel@maryland.gov.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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