Executive Associate to the Assistant State Superintendent

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

State of Maryland Standard Salary Grade 14

Nancy S. Grasmick Education Building

• Acts as an intermediary for the Assistant State Superintendent of the Division of Early Childhood (DEC), as well as providing program support for the Coordinator of Special Projects and staff specialists maintaining frequent contacts with public and private executives, professional staff and other officials.
• Provides timely, accurate and substantive assistance to DEC by providing routine contact with other divisions within MSDE; interacting with departmental staff to schedule meetings and discuss various program matters; preparing, producing, and creating internal and external meeting presentations; responding and researching telephone inquiries and providing accurate feedback to internal and external customers, and key stakeholders, serving as customer service contact for internal and external customers, and contact with facility managers, vendors and other state agencies to schedule meeting, request materials or check progress on projects.
• Develop and implement office procedures and processes for overall effective operations by preparing reports, data, grants, fiscal review and purchase orders, using MSDE’s FMIS, Workflow and timesheets as well as reviewing monthly expense reports for DEC staff for processing and assisting with or conducting MSDE physical inventory processes for DEC.
• Serves as human resources liaison by effectively communicating new policies and procedures in a timely manner; planning and facilitating the accurate tracking of PEP deadlines and requirements for loaned educators and MSDE staff; and responding to requests to resolve personnel issues by researching and communicating with human resources.

EDUCATION: Possession of a Bachelor's Degree from an accredited college or university

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.  Employees in this classification are subject to substance abuse testing in accordance with Code of Maryland Regulations 06.01.09, Testing for Illegal Use of Drugs. Person appointed to position in this classification will be assigned duties which require the operation of a motor vehicle including a car, five-passenger van, and a 12-passenger van. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland, and their driving records will be subject to investigation

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application

STATE OF MARYLAND BENEFITS

 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Executive Associate I- [JobAps#: 22-005051-0004]). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

ONLINE APPLICATIONS ARE HIGHLY RECOMMENDED, however a paper application may be submitted to:

Maryland State Department of Education

Office of Human Resources

C/o Marcia Cooper-Stokes
200 West Baltimore Street

Baltimore, Maryland 21201

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.