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Fiscal Management Coordinator **REPOST**

Staff Specialist III - Education

Recruitment #22-005298-0011

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

**REPOSTED, previous applicants do not need to reapply**

GRADE

State Salary Grade 18
*State Salary Guidelines apply for current State employees.

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, Maryland 21201

Note: All MSDE positions require in-person/on-site reporting.

Main Purpose of Job

These are professional positions serving as financial management administrators responsible for providing financial advice, recommendations, and specialized technical assistance to Assistant State Superintendents, program directors, managers, and administrators within the Maryland State Department of Education (MSDE). This position requires someone who excels at fiscal management and monitoring and will work hand-in-hand with Division and Office teams as a part of MSDE’s Core Services teams to make complicated fiscal management accessible to non-finance staff -- the MSDE is responsible for more than $8 billion annually.

This position requires being skilled at working independently on projects. The ideal candidate will have strong time management skills to ensure deadlines are met and will also know when it is necessary to stop and ask a question, rather than proceed and risk going off course.

Ideal candidates should know or be willing and able to quickly learn the complexities of State Agency fiscal management and monitoring, including the broader policies of the General Accounting Division of the Comptroller. Candidates should also possess experience with and the ability to learn and work within an Enterprise Resource Planning (ERP) and related fiscal data systems. Many of the State’s systems require external data reporting and analysis. Therefore, skill, not just comfort, in Microsoft Excel or in ERP is essential.

POSITION DUTIES

  • Provides program and fiscal management recommendations to the assigned Assistant State Superintendent, Branch Chiefs, Program Managers, & Program Directors in accordance with existing laws, regulations, agency procedures, & available federal and State funding;
  • Oversees budget, accounting, procurement, position funding, audit, and grants management aspects of educational programs;
  • Performs fiscal analysis and develops reports to assist program staff with strategic fiscal and programmatic decisions;
  • Reviews, corrects, and approves accounting information for grant awards, requisitions, credit card purchases and other transactions; and prepares and authorizes journal entries to realign or correct expenditures.
  • Schedules and maintains a weekly, in-person check-in with their respective Divisions/Programs
  • Provides Status of Appropriation, Payroll Cost Allocation updates, updated Program Cost Account information, and other information as requested.

MINIMUM QUALIFICATIONS

EDUCATION:  Bachelor's Degree from an accredited four-year college or university; coursework in Accounting, Business Administration, Economics, Finance, or Public Administration is preferred.

EXPERIENCE:  Five (5) years of experience in fiscal management working with professional budgets, accounting standards, procurement, funding, audit and grants management. This experience within education programs or related programs is desirable. 

NOTES:  
  1. Applicants may substitute a Master's degree in business, accounting, economics, finance, or public administration for two years of the experience.

SELECTIVE QUALIFICATIONS

One year of financial/accounting experience in a State or public sector environment.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Knowledge of General Accepted Accounting Principles (GAAP);
  • Knowledge of governmental accounting standards, policies & procedures;
  • Skill in the use of the Financial Management Information System (FMIS);
  • Skill in the interpretation of State and federal laws/ regulations; skill in using accounting, finance & spreadsheet software; skill in managing multiple tasks;
  • Skill in identifying problems & negotiating solutions;
  • Ability to analyze data & make sound decisions;
  • Ability to monitor performance & implement improvements;
  • Ability to meet established timelines;
  • Ability to effectively communicate with all levels of officials (both inside and outside the agency).

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government online application for employment -AND-submit their professional resume. The application and resume must clearly demonstrate that the applicant satisfies the minimum qualifications for the position. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-333-8950 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.

Inquiries can be made to 410-767-0019, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

All application materials must be received in our office by the Closing Date.



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