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Staff Specialist III

Recruitment #22-005298-0017


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


State Salary Grade 18


Nancy S. Grasmick Education Building
200 W. Baltimore Street
Baltimore, MD 21201


This contractual professional position coordinates the Nonpublic Textbook Loan Program (Program) within the Office of Grant Administration and Compliance. The Program provides State funding to eligible private and parochial schools for secular classroom books, electronic equipment, and software. The Program is the gateway to Maryland State Department of Education (MSDE) funding resources for nonpublic schools. This position works closely with MSDE staff for nonpublic programs, Office of Procurement and Contract Management, and Fiscal Operations and Accounting Branch.

Approximately 350 nonpublic schools apply annually for the Nonpublic Textbook Loan Program.  This position requires direct interface with school principals, approximately 200 textbook and technology vendors, and members of the State Superintendent’s Nonpublic Schools Workgroup.  This position reports directly to the Nonpublic Schools Program Manager.

Duties include:
  • Provide technical assistance to nonpublic schools as they apply for and participate in the Program.
  • Conduct annual outreach efforts to nonpublic schools about the Program.
  • Interpret and explain rules, program regulations, and procedures through training sessions and written communications.
  • Promulgate annual program guidelines and standard operating procedures.
  • Manage the collection of school applications via an integrated web-based application site.
  • Coordinate with MSDE staff to ensure timely approval, ordering and payment for eligible program materials.
  • Resolve textbook and materials vendor payment issues.
  • Work with MSDE staff to resolve IT and Financial Management Information Systems (FEMIS) problems, and to develop efficiency improvements.
  • Evaluate program effectiveness.
  • Conduct annual on-site visits or desk reviews of participating schools to monitor compliance.


Education:  A Master's degree or at least 36 hours of equivalent post-baccalaureate coursework from an accredited college or university.

Experience: Three years of experience in fiscal management working with professional budgets, accounting standards, procurement, funding, audit, and grants management.

1. Candidates may substitute a Bachelor’s degree and two additional years of experience as described above for the required education.
2. The above requirements are set by the Maryland State Department of Education in accordance with Education Article, Section 2-104, Annotated Code of Maryland.


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Education in Accounting, Business Administration, Economics, Finance, or Public Administration.
• Experience with data management software.
• Experience coordinating or administering a program in a Nonpublic School setting.
• Experience providing technical assistance and/or training.


Applicants are subject to a criminal background investigation in accordance with the federal Family Law Article, Section 5.5. 


The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. The resulting list of eligible candidates will be in effect for at least one year.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application and mailed to the address listed.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.

Click on a link below to apply for this position:

Fill out the Application NOW using the Internet. Apply Online
Apply via Paper Application. You may also download and complete the Paper Application here.

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