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Office Management

Administrative Specialist II

Recruitment #22-006119-0004


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


Grade 11
Standard Salary Schedule 
Annual Salary Range: $41,068 –  $50,944 (with progression to $62,525)


Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

This is a contractual position that will provide administrative and secretarial support, management, and assistance with the administration of the Title II Grant Program.


Duties of this position include administrative and secretarial support; assistance in the administration of the Title II grant program & other Branch grants; initiation, processing, tracking, & reconciliation of grant award notifications, amendments, and invoices; organization & maintenance of files for grants & correspondence to ensure availability & retrieval of information; using electronic & paper filing systems; formatting & typing text, charts, & graphs for reports to relay information about the program & to meet reporting requirements; updating statistical data & compiling information; creating & maintaining records for grant awards & procurement for grant activities; preparing correspondence related to grant awards & grant oversight, including communication, organization, planning, & document production; developing & implementing office procedures and processes for overall effective program operations including program and fiscal document tracking, retrieval, and maintenance; procurement, credit card reconciliation; monitoring critical projects &  correspondence to assure deadlines are met; completing requisitions & purchasing supplies.


EDUCATION:  Completion of 60 credit hours at an accredited college or university.

EXPERIENCE:  Two (2) years of experience in administrative or professional work. One (1) year of the required experience must have been in Office Management.  Previous experience with grant management of an educational program preferred.

1. Applicants may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.         
2. Applicants may substitute experience as defined above for the required education at the rate of one year experience for 30 credit hours of education, for up to 60 credit hours of the required education.



Knowledge of State & federal laws, regulations & policies governing education, knowledge of grant processes and statutory requirements, experience with fiscal & financial management; skill in planning & delivering technical assistance, skill organizing/ managing multiple tasks & timelines; establish & maintain effective working relationships; ability to communicate effectively both orally & in writing; proficient with the Microsoft Office Suite.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.  

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.



To apply for this position online go to MSDE Jobs on JobAps (or complete an MSDE Application on On-line applications (and resumes) are the preferred method for receiving your application/attachments.  Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments.  Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for – Administrative Specialist II, contractual #104857 JobAps # (22-006119-0004)
Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.   If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.
For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our
website at  
Appropriate accommodations for individuals with disabilities available upon request
Proof of eligibility to work in compliance with the Immigration Reform and Control Act and possible travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.
For immediate consideration, please submit your application by December 30, 2022       
The Maryland State Department of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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