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OFFICE SECRETARY I

Recruitment #22-006128-0001

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Introduction

This is a CONTRACTUAL position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority.


GRADE

8

LOCATION OF POSITION

Baltimore City:
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to provide administrative assistance to the HIV/HCV testing and linkage to care program, coordinate meetings, answer phone calls, receive, distribute, verify, and file correspondences. Provide clerical support and assist with data entry and reporting required under the HIV/HCV testing and linkage to care MOU between the department and the Maryland Department of Health. The position will also be familiar with the continuity of care process, develop a means to track released persons, and audit files to assure that the State’s policy and procedure in this matter is followed.

Position will develop an -file to be used in recording all activities related to the MOU. The file will be in log format (Excel), and provide the documentation necessary to report and assess effectiveness of the program.

Position will answer telephone inquired, distribute calls and maintain a log of communications as necessary to demonstrate accountability and good customer service.

Position will obtain information upon request regarding all internal and external partners associated with this MOU and will type all correspondence as requested.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year utilizing computers and computer software (Microsoft Word, Excel, etc.) to draft correspondence, organize tasks, or, record information.


DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience developing Excel spreadsheets for record keeping

2. Experience using customer service skills to obtain information from internal and external partners via phone or email


SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

Kimberly Banks

Kimberly.Banks@Maryland.gov


If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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