AGENCY GRANTS SPECIALIST II

The Agency Grants Specialist plays a critical role within the Grants Administration Unit of the Governor’s Office of Crime Prevention, Youth, and Victim Services (GOCPYVS). This position requires 100% pre to post grant award support to sub-recipients which encompasses: receipt/review of grant applications factoring financial and programmatic deliverables, application processing in the Grants Management System (GMS), sub award monitoring of financial, performance, and progress reports for accuracy, sufficiency, and compliance with agency and federal guidelines (as applicable), sub award closeout and reporting, federal compliance, technical assistance to sub-recipients, and routine communication with internal and external stakeholders of the key deliverables.

Financial performance, and progress of the assigned award portfolio. This position will also be responsible for performing data entry duties and maintaining records in the Grants Management System (GMS) administered by the Office.

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

Conduct routine assessment and tracking of grant activities impacting financial and programmatic performance.

Review documents for accuracy, completeness and compliance with submission guidelines.

Review written and oral correspondence with sub-recipients, program/policy, and federal agencies (as applicable) to maintain, organize, and report pertinent data.

Conduct pre to post award monitoring (including regular site visits, desk audits and collecting/analyzing financial activities, performance measures, and progress reports) to protect state resources in adherence to agency policies guidelines.

Conduct and organize technical assistance calls to address sub-recipient inquiries, training gaps, in provision of excellent customer service.

Run queries and reports from the Grants Management System (GMS) conducting analysis on a monthly basis. Issues should be escalated to the Deputy Director and Chief of Grants, Program/Policy contact, and Budget/Accounting Offices (as applicable).

Perform data entry and validate data in the Performance Measurement Tool (PMT), Federal Funding Availability and Transparency Act sub award Reporting System (FFATA), and the Sub-Grant Report (SAR).

Create and maintain charts and tables for statistical and joint chairman reports in partnership with the program units.

Assist with Notice of Funding Availability (NOFA) releases, application review and award, peer review, application processing, sub award closeout, grant adjustment notification (GAN) review for sufficiency, and submission of federal paperwork in JustGrants and GrantSolutions (ex. Award applications, surveys/questionnaires, and extensions) as requested.

Provide monthly updates on financial award balances, project performance and progress to the Chief of Grants, Deputy Director of Grants, Chief Financial Officer, and other Executive staff.

Experience: Seven years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and three years of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.

2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for five years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

Our Preferred Candidate Will Have the Following:

One year of federal and/or state grant management experience, preferably with U.S. Department of Justice and/or U.S. Department of Health and Human Services.

Working knowledge of grant management software and databases.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.