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*Repost*Fiscal Grant Specialist Early Childhood Blueprint Program

Agency Grants Specialist I/II

Recruitment #23-000806-0004

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Introduction


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

RECRUITMENT REPOST -PREVIOUS APPLICANTS NEED NOT REAPPLY.

GRADE

State Salary Grade 14/15  
*State Salary Guidelines apply for current State employees. 

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street 
Baltimore, MD 21201

Main Purpose of Job

This position is responsible for managing a uniform invoice verification process to provide financial oversight for all grants and contracts for the Division of Early Childhood Blueprint for Maryland Early Childhood Programs as well as providing technical assistance for monitoring the financial and logistical aspects of financial procedures impacting grants for the division.

POSITION DUTIES

Manages a uniformed invoice verification process to be used as a tracking mechanism for state and special and federal dollars awarded as grants issued from the Division of Early Childhood Blueprint for Maryland Early Childhood Programs for the that will maintain and monitor timely processing of invoices, including periodic tracking of balances on documents. 
Independently provides timely, accurate and substantive assistance to DEC in terms of providing logistical support:
  • Monitors the financial procedures impacting the Division of Early Childhood Development for all grants including solicitation of RFP’s and Task Orders and review and desk monitoring of fiscal information for all grants assigned.
  • Determines program needs for funding and recommends strategies for meeting program objectives and implementation plans; provides professional development to program managers regarding documents and use of finances. 
  • Coordination of annual grants; responds and researches inquiries from MSDE staff and the public.
Develops and implements standard operating procedures and processes for overall effective operations:       
  • Evaluates program effectiveness of use of funds in accordance with applicable federal and state laws, rules, and regulations and program goals by monitoring expenditures; prepares statistical data to track funding and spending. 
  • Recommends the development of training procedures to increase correct authorization of funds for grant specialists, programmatic specialists, LSSs, LITPs, Non-LSSs, non-profit and for-profit entities, and IHEs
Acts as an intermediary between division and procurement for all solicitation for services as well as maintains accurate financial records for headquarters, aid accounts schedules, and all federal accounts:
  • Coordinates purchasing of costly items by researching and preparing quotes and bids in accordance with MSDE and DBM policies and procedures.
  • Prepares and confirms the availability of funds for grant/contract reimbursements to local school systems, contractors, and private vendors and other recipients for disbursement of funds.
  • Maintains budget balances using effective management procedures by meeting quarterly, and as requested with financial rep to maintain up-to-date account balances and monthly financial reports. 
  •  Participates as an active member of intra-divisional and interdivisional teams, committees and task forces. Answer and respond to inquiries regarding programmatic and fiscal accountability consistent with COMAR, IDEA, NCLB, EDGAR, CCDBG, Head Start, applicable OMB Circulars, and the Single Audit Act Amendments of 1996. 

MINIMUM QUALIFICATIONS

Experience: Five years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in grant evaluation and monitoring or budget preparation, presentation and execution for the required experience.

2. Candidates may substitute graduate education from an accredited college or university in accounting, business administration, economics, finance, political science or public administration at a rate of 30 credit hours for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  •  1-year Proficient Excel Experience 
  •  Experience using computer software to track data regarding financial expenditure 
  •  Experience with Google suite
  •  Experience with FMIS & RSTARS

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. The selected candidate will be subject to a criminal history background check as the final step in the selection process.

Please do not put "See Resume" in the job duties section of your application and or supplemental questionnaire.  Your application will be considered incomplete. Incomplete applications will not be considered. Only solicited materials will be accepted for this recruitment.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If the applicant is unable to apply online, paper applications can be obtained from the link below and  mailed to MSDE Office of Human Resources, c/o Marcia Cooper Stokes 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

Inquiries can be made to 410-767-0571, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.




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