OFFICE SECRETARY I

ASTD8

18701 Roxbury Road

To provide clerical support to Correctional Case Management Specialists, Supervisors and Manager in carrying out Institutional Procedures and Policies and operation of OCMS (Offender Case Management System) affecting the Case Management Department. Do database entry in the Data Base System, Excel, Word and OCMS. Assist other secretaries in the Case Management Office with questions on office and departmental procedures and issues and perform backup duties for secretaries in their absence.

• Assemble and complete reports for Case Managers, post information in OCMS.
• Interpret Detainers that are initiated by the Commitment office.  Process legal forms for Fast and Speedy trials when needed.
• Process newly arrived inmate basefiles in accordance with DCD 100-203. Appendix 1.
• Process Security Reclassification Instruments, Reassignments, Restoration of Good Conduct Credits and Authority Moves, Notify appropriate Institutional departments.  Document results in OCMS.
• Check daily Institutional change sheet for any released or new inmates entering the institutional and report and discrepancies.
• Process basefiles of the inmates who have been released from the institution.
• Certified to maintain and update various screens on OCMS as needed.
• Handle all filing of inmate correspondence and documents in inmate's basefile.
• Request re-incarcerated inmate's basefile from other DPSCS institutions.
• Prepare monthly Security Reclassification Instruments Notifications Distribute to inmates.
• Respond to inquiries from other Departments/Institutions requesting copies of information (i.e. Commitments, Pre-Sentence Investigations, State Version, Statement of Charges and Adjustment Tickets).
• Process passes as needed for Case Managers groups.
• Process approved Inmate Requests for Name Change.
• Assist Office Secretary III with daily process of Transfers mandated by Headquarters.  Prepare basefiles and proper paperwork.
• Review Adjustment Tickets.  Notify Commitment Office of any reductions in sanction by Warden.
• All other duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

 

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

 

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999. Emily Eubanks emily.eubanks@maryland.gov