OFFICE SECRETARY III

REPOST

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. 

All applicants must be able to communicate with clients and visitors and possess the ability to complete tasks in a fast-paced work environment.  Applicants must be able to work in various positions, and travel to various courtrooms and office environments throughout the state. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship. 

Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503 tawandal.jackson@maryland.gov 

ASTD10

100 W. Patrick Street, Frederick, Maryland 21701

A Contractual Office Secretary III is work providing secretarial support to an official, administrator or administrative staff located in Frederick County Office. Employees in the Office Secretary III classification type on keyboards of personal computers using word processing software. Employees in this classification may supervise lower-level clerical employees. Employees in these classifications receive supervision from an official, administrator or administrative staff. 

*Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

*Process Discovery and Body Worn Camera Footage

*Process and Distribute incoming mail and correspondence

*Schedules meetings and interviews as requested by attorneys and management

*Type client correspondence

*Prepare dockets for attorneys by identifying OPD cases and ensuring all motions are filed in those cases

*Scan case related information into the case management system (eDefender).

*Update the case management system with client, case, and court date information

*Create/modify reports and documents as requested by staff attorneys or administrative staff 

*Makes photocopies, faxes documents and performs other clerical functions

*Update E-Defender Database with client information

*Assist with the preparation of client files

*Files papers and documents into appropriate client files

*File client correspondence

*Maintain important and confidential records, schedules, expense accounts and office supplies

*Maintain Office Equipment

*Share in the coverage of the front desk duties as needed

*Perform other duties as assigned

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preferred Qualifications:

Experience working in a law office or court system.  Excellent organizational and problem solving skills, and the ability to multitask. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.  Proven ability to work in a fast paced environment.

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

Online Applications Preferred.  Please fax all paper applications and questionnaires to (410) 333-2260.

Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country and encourage them to apply.  People with disabilities and bilingual candidates are encouraged to apply.