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OFFICE SECRETARY III

Recruitment #23-001362-0026

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GRADE

10

LOCATION OF POSITION

44 Calvert Street
Annapolis, MD 21401

POSITION DUTIES

To provide a means for every property owner in the State to appeal the valuation established for tax purposes by the Dept. of Assessments & Taxation.  To ensure that every appeal is heard in a timely manner and that all decisions are rendered in writing within 30 days.

Process appeals, assign appeal numbers, send petitioner acknowledgement of appeal.  Type dockets and hearing notices to send to petitioners and notify the Department of Assessments & Taxation Assessor and Board Members with a copy.  Type and prepare Board's decision orders to be mailed to petitioners and the Department of Assessments & Taxation.  Compile information for Maryland Tax Court cases.  Answer Summons and Subpoena's sent by the Maryland Tax Court.  Prepare board room for hearings.  Order all office supplies.  Keep record and sign off of payroll vouchers for Board Members and sign timesheets.  Monitor, compile and complete reports pertaining to caseload data.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working with board members
2. Experience using Workday for payroll purposes 
3. Experience creating and maintaining spreadsheets in Google and Excel 
4. Experience scheduling meetings and or hearings 
5. Experience drafting letters and official documents 
6. Customer Service experience 
7. Type at least 40 words a minute

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  You must meet the minimum qualifications to be considered.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston Street, Room 608

Baltimore, MD 21201 

All mailed documents must include the applicant's name and the job number and must be received by the closing date.  Resumes will NOT be accepted in lieu of completing the application. If you have any questions concerning the recruitment process for this position, please call 410-767-4850.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

People with disabilities and bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.

TTY Users: call via Maryland Relay




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