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OFFICE SECRETARY III

Recruitment #23-001362-0061

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Introduction

At the Department of Juvenile Services, we believe in fostering a professional and friendly working environment. It's where ideas thrive, collaborations spark, and excellence is rewarded. Currently, we are seeking an Office Secretary III who can ensuring seamless administrative operations that align with our values and mission.

GRADE

ASTD10

LOCATION OF POSITION

Alfred D. Noyes Children’s Center

9925 Blackwell Road

Rockville, MD 20850

POSITION DUTIES

As an Office Secretary III at Noyes Children Center, you will play a vital role in supporting our team with administrative tasks, including managing schedules, answering phones, handling correspondence, and maintaining an efficient office environment. Your organizational skills, attention to detail, and ability to multitask will contribute directly to our departmental success.

  • Coordinating appointments and meetings, managing calendars for executives.
  • Handling incoming and outgoing correspondence, including emails, memos, and faxes.
  • Maintaining office supplies and equipment, ensuring that the office runs smoothly.
  • Assisting with the preparation of documents, reports, and presentations.
  • Providing exceptional customer service to clients and visitors.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

1. At least one year experience performing secretarial duties for a senior level administrator or executive.

2. At least one year experience working with Microsoft Office Suite.  

3. Experience coordinating and planning meetings and event.

4. Strong written and oral communication skills.

5. Ability to prioritize and multi-task effectively.

6. Strong time management, priority setting and problem-solving skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. Please note that your answers on the Supplemental Questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is strongly urged.  However, if you are unable to apply on line you may mail a paper application to the address below or fax a paper application to the fax number below.  If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#.  The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:  

  Maryland Department of Juvenile Services  

  OHR-Recruitment & Examination Unit 

  217 E Redwood Street

  Baltimore, MD 21202

  Attn: Crystal Wilson

  Fax number 410-333-4188

  TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

 

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

 

Bilingual applicants are welcome to apply for all recruitments.

 

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.



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