ADMINISTRATIVE OFFICER III
|Department||MD Institute for Emergency Medical Svcs Systems|
|Date Opened||11/14/2023 1:00:00 PM|
|Filing Deadline||11/28/2023 11:59:00 PM|
|Salary||$53,627.00 - $85,951.00/year|
|HR Analyst||Loni Young|
LOCATION OF POSITION
Main Purpose of Job
- Provide seamless transition for flow of communication and projects among directors and MIEMSS staff
- Serve as intermediary for the State EMS Medical Director, State Aeromedical Director, and the Chief and Directors of Health Facilities and Special Programs
- Confers with other administrative officials, program directors, staff specialist and others (within and external to MIEMSS) in order to exchange information, constructively influence actions pertaining to the program or interpret policies or offer recommendations
- Collects and analyzes data and/or other information submitted on the HUD (helicopter utilization database) project and prepares a spreadsheet of actions/outcomes for use by the State EMS Medical Director for report purposes
- Responsible for ensuring compliance with COMAR (Code of Maryland) state regulations in regard to EMS operational programs
- Create and manage directories and files to ensure accurate contact information for disbursement of communication
- Administrative oversight and purchase of office inventory and supplies Facilitate meetings and conferences for the Office of the State EMS Medical Director, State Aeromedical Director and the Chief and Directors, Division of Health Facilities and Special Programs
- Responsible for the base station station course paperwork, working with the 46 base station hospital coordinators and medical directors within the State to track attendees, review course paperwork and prepare Certificates of Completion to the participants
- Manage the MIEMSS Emergency Operations Center (OEC) desk at Maryland Emergency Management Agency (MEMA) in the event of a statewide emergency handling pertinent information as it relates to the emergency at hand (i.e. evacuations, mass casualties)
- Process EMS consult requests from jurisdictional quality assurance officers statewide to include consent from the MIEMSS Medical Review Panel, preparation of the Confidentiality Agreement and securing the consult tape from EMRC/SYSCOM and mailing such items to the jurisdictional medical review panel
- Preparation and distribution of correspondence and reports both within and external to MIEMMS
- Establish and maintain liaisons with hospital staff, jurisdictional medical directors, regional medical directors, EMS jurisdictional officials
- Develop, organize, collate and manage file system for all optional protocol applications, surveys and related documents/reports
- Develop and prepare the agenda and support materials for the Jurisdictional Advisory Committee (JAC) meetings attended by the highest EMS jurisdictional officials in the State of Maryland
- Assist with the coordination of SEMSAC (State Emergency Medical Services Advisory Committee)
- Controls and manages security paperwork, Chempack DEA Custody Transfer Forms, used for the Chempack Program (pre-positioned antidotes that would expedite the treatment of individuals exposed to nerve agents)
- Responsible for maintaining and cataloging OMD and Division of Health Facilities and Special Programs inventory
- Prepares contracts for the regional medical directors, mails to them for their review and signature and ultimately agency sign off
- Collaborates with the Chief and Directors, Health Facilities and Special Programs to prepare and format hospital/EMS survey documents and assist in the scheduling of hospital site visits
- Author content for the Office of the Medical Director's Annual Report
- Manage and coordinate special projects for the Office of the State EMS Medical Director (i.e. Annual Medical Directors' Symposium and Maryland State Police Operations Division/Tactical Medical Course
- Review articles, assists in protocol policy development, and manage assigned projects
- Develops applications for the OMD (i.e. Emergency Medical Services Operational Program -EMSOP Application recently developed for the Naval Support Activities, Fire, & Emergency Services, Department of Defense
- Complete special projects (i.e. survey hospitals regarding the development/use of the neuroprotective therapeutic hypothermia protocol for the 23 cardiac interventional hospitals for Division of Health Facilities and Special Programs
- Assist in the development of ongoing data collection processed for neonatal and perinatal referral centers (16 perinatal specialty hospitals in the State)
- Provide back up to the Accounts Payable Department to process invoices through the State financial management system (FMIS) to review and approve invoice payments for release by transmittal
- Process travel reservation requests for medical directors and program directors and provide back up to the Accounts Payable Department to process requests for travel from MIEMSS employees
- Attend classes held through local jurisdictions, MEMA, FEMA, MFRI in order to keep up-to-date on office management and EMS skills
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years of administrative staff or professional work.
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience preparing daily reports
- Certified as an EMT-B. Complete and submit the AED Program Application, meeting the Program Requirements for approval by the EMS Board for a three year period
- Experience expediting and coordinating administrative details concerning office transactions, contract preparation, budget administration, purchasing, training, or other functional areas important to the overall programs' progress
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.