The Maryland Department of Agriculture is a
department under Maryland's Executive Branch. Formed in 1972 by the
Maryland General Assembly to address the agriculture needs for the State of
Maryland, the Department oversees and serves as a regulatory body for animal
health , consumer services to include marketing
and lab services, plant and pest management and resource
conservation. As the number one industry in Maryland, the diversity of
agriculture programs in the State continue to expand and grow.
The Weights & Measures Program directly benefits all Marylanders by ensuring the fairness of all commercial transactions involving determinations of quantity on everyday commodities as diverse as fuel oil, food products, livestock, grain, and precious metals.
Come and support the Weights & Measures Team and make a difference protecting the consumers in Maryland.
Free parking, excellent Health Benefit package, generous Leave Benefits, and Retirement Plans.
LOCATION OF POSITION
Maryland Depatment of Agriculture
50 Harry S Truman Parkway Annapolis MD 21401
Main Purpose of Job
To provide a highly skilled and versatile administrative support service for a highly technical law enforcement program. Secretarial support provided to the program manager and program administrator staff as a whole and may assist on occasion the Field Supervisors.
Responsible under Section 11-204.2 to 11-204.7 Agriculture Article, Annotated Code of Maryland for data entry of: (A) Firms,(B) Weighing and measuring devices and (C) Fees into the weights and measures database.
Issues registration applications and certificates for the device registration program. Makes corrections, additions and deletions to·active accounts. Creates and deletes accounts and calculates fees as necessary. Handles queries from the field staff and general public pertaining to the registration program.
Review and research investigative reports, inspection reports and other electronic documents to obtain data necessary to develop and maintain testing tables and administrative reports for use by a supervisor in managing the program.
Review for proper completion of electronic test reports for all devices and inspection types. Verify all incoming electronic reports according to business entity, including matching re-inspection reports with original inspections. Monitor program inspection software to make certain re-inspections are completed as scheduled and files do not remain in a "pending" status. Agreement between data bases for proper business names and addresses with correct device type and quantity for registration purposes.
Types letters, memoranda and other written communications or documents from rough copy or template. The correspondence is generally directed to manufacturers, retailers, staff members and various other persons. The material typed is generally highly technical in nature and often confidential. Typed State documents require accuracy that may be utilized in legal proceedings and rulings.
Accounts receivable. Receives and process payments per departmental procedures in a timely manner. Codes and handles all deposits as a liaises between the program and Department Fiscal section regarding accounts. Print regular audit reports and correct discrepancies.
Accounts Payable. Maintains record of Purchase Orders and credit card transactions and invoices. Creates accounting documents required by Department Fiscal section according to their procedures in a timely manner. Track and code bills required by the Fiscal section.
Receives and records complaints from the general public. This requires discretion in questioning and obtaining detailed information. Monitors complaint files, matching reports with inspections to make certain investigation paperwork is completed for closing and files do not remain in a "pending" status.
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
Experience using Microsoft Office Suite, Word, Excel, Access and Google.
Experience interpreting regulations, policies and standard operating procedures to customers.
Experience in reviewing, calculating and tracking invoices for payment.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to: Maryland Department of Agriculture Human Resource Office, Room 304 50 Harry S. Truman Parkway Annapolis, MD 21401.
If you are submitting additional information, such as diplomas or transcripts, the preferred method is to upload them online with your application. If you are unable to upload, you may mail, hand-deliver or fax (HR Fax # 443-602-9831). All paper applications must be received by 4:30 PM on the closing date, no exceptions. (Postmarks not accepted.) Resumes will NOT be accepted in lieu of completing the online or paper application.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
TTY Users: call via Maryland Relay For questions concerning this recruitment, please contact: Kathleen Newhouse at 410-841-5837 or Kathleen.Newhouse2@maryland.gov.