ADMINISTRATIVE AIDE
Recruitment #23-002572-0016
Department | DJS Baltimore City Juvenile Justice Center |
---|---|
Date Opened | 3/22/2023 1:27:00 PM |
Filing Deadline | 4/5/2023 11:59:00 PM |
Salary | $41,068.00 - $62,525.00/year |
Employment Type |
Full-Time
|
HR Analyst | Jakiraman Jones |
Work Location |
Baltimore City
|
GRADE
LOCATION OF POSITION
Baltimore City Juvenile Justice Center
Main Purpose of Job
POSITION DUTIES
- Provide administrative support to the Director of Transportation. Responsible for maintaining daily reports. Maintain service records of transportation vehicles assigned to Statewide Transportation. Maintain files of reports and other documents as needed. Assist in developing procedures and Standards.
- Type memorandums and copies of materials of a confidential nature.
- Type personnel transmittals. Retrieve and insert information in personnel files. Maintaining records in working files for all officers.
- Compiles and develops reports and other documents as needed in order to gather and disseminate information. Schedule and document meetings monthly.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- At least two years of experience working for a senior-level administrator or executive.
- General experience with ASSIST.
- At least one year of experience working with Microsoft Office Suite.
- Strong written and oral communication skills.
- Ability to prioritize and multi-task effectively.
- Flexibility in a busy environment and must be adaptable to filling in at another office in the region if needed.
- Strong time management, priority setting, and problem-solving skills.
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.
Successful candidates will be ranked as Best
Qualified, Better Qualified or Qualified and placed on the eligible
(employment) list for at least one year. The resulting certified eligible list
for this recruitment may be used for similar positions in this or other State
agencies.
EXAMINATION PROCESS
The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education.
For education obtained outside the U.S., you
will be required to provide proof of the equivalent American education as
determined by a foreign credential evaluation service. Please note that your
answers on the Supplemental Questionnaire must correspond to the information
provided on your application to receive credit.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is strongly urged. However, if you are unable to apply online you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin, and the last 4 digits of your SS#. The paper application must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:
Maryland Department of Juvenile Services
Should additional information regarding this recruitment
be required, please contact the DJS Office of Human Resources at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the
bulletin.
As an equal opportunity employer, Maryland is committed
to recruiting, retaining, and promoting employees who are reflective of the
State’s diversity.
DJS values the experience gained by Veterans while
serving our country. Veterans are welcome to apply for all current
recruitments.
Bilingual applicants are welcome to apply for all
recruitments.