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ADMINISTRATOR I

Project Manager

Recruitment #23-002586-0134

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Introduction


When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. 

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

16

LOCATION OF POSITION

Maryland Department of Human Services 
Child Support Enforcement Administration
Contract Services & Procurement Division 
311 W. Saratoga Street
Baltimore, MD 21201

Main Purpose of Job

The main purpose of this position is to serve as a Project Manager within the Contract Services Division, executing methodologies that manage the life cycle of contracts, interagency agreements and grants, procured to assist CSA and local child support agencies in the provision of services to customers as a means of carrying out the CSA mission of enabling, encouraging and enforcing parental responsibility through innovative programs, partnerships, and technology, thereby contributing to child and family well being.

This position serves as a principal assistant to departmental executives and is responsible for program review, development and coordination. This position is responsible for all functions related to planning, organizing, and managing of contracts and invoicing as assigned. This position is responsible for MBE tracking and data maintenance. 

POSITION DUTIES

  • Develops and implement rules, regulations, standards, and controls for carrying out and completing the work of assigned programs. Manages competitive contracts by assessing and monitoring contractor performance, reviews and approves invoices, identifies deficiencies, requires, and approves corrective action plans and assesses any penalties provided for under the contract.

  • Tracks contract compliance (i.e., statistical reports, case reviews, audit reports), assesses results and issue reports of findings as required by CSA procedures.

  • Directs/assists in the direction of the activities of an assigned departmental program(s).  Develops, plans, organizes, and maintains a program/contract management plan for the purpose of ensuring that contracts are procured timely and monitored for compliance in accordance with Title 21 and CSA internal procurement and program/contract management procedures.

  • Assists in the development of specifications for Competitive Contracts.  Coordinates with the Procurement Department (PD) Procurement Officer in the preparation of contract documents and prepare all other contract documents as provided for by DHS Procurement Division, submit for review and approval through CSA and DHS processes. Garnishes signatures of CSA Executive Management for execution and dissemination of executed Program Management documentation to appropriate personnel.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience in developing, negotiating, soliciting, and monitoring contracts.

One year of experience in creating, maintaining spreadsheets and ledgers, and adjusting account balances.

One year of experience with Financial Management Information Systems (FMIS)/Advanced Purchase Inventory Control System (ADPICS).

One year of experience preparing and overseeing a budget in a Government Agency.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.   

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

 

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 

• Annual Leave – ten (10) days of accumulated annual leave per year.

• Sick Leave – fifteen (15) days of accumulated sick leave per year.

• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

• Holidays – State employees also celebrate at least twelve (12) holiday per year.

• Pension – State employees earn credits towards a retirement pension.

• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 311 W. Saratoga Street, Room 142 Baltimore, Maryland 21201. 

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to cynthia.mcmillian@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

If you have any questions concerning this recruitment process for this position, please contact 410-767-7199. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



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