Procurement Officer II
|DGS Office of State Procurement
|12/22/2023 09:38:00 AM
|1/5/2024 11:59:00 PM
|$63,556 - $98,523/year (based on agency authority, qualifications and State salary rules)
LOCATION OF POSITION
- Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bids or proposals, and oversees the evaluation process and contract award.
- Develops contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary supplies and services.
- Conducts pre-bid/pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures and schedules, participates in, and conducts offerors’ discussions and contract negotiations.
- Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors.
- Conducts bid openings for competitive procurements to determine whether offerors are qualified to be selected for awards and may recommend proposals for awards. Examines bid proposals to determine issues of responsiveness and responsibility and need for additional information.
- Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements. Assists with/conducts vendor debriefings for RFPs.
- Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements. Performs duties necessary to establish whether a procurement will be deemed a Small Business Reserve (SBR) procurement and if subcontracting opportunities are available for Minority Business Enterprises (MBE) and Veteran-owned Business Enterprises (VSBE) participation on each procurement as part of the Procurement Review Group (PRG). Verifies that MBE and VSBE forms are properly submitted with bids or proposals.
- Posts all solicitations and awards on eMaryland Marketplace Advantage (eMMA) as required by law and regulations. Assists in the process to implement new and revised fiscal policies, procedures, and standards to capture complex procurement costs. Assemble statistical and narrative data and prepares reports for use in evaluating State procurement activity and performance measurement.
- Confers with Assistant Attorney General’s Office regarding bid/proposal irregularities, contract disputes, protests, vendor compliance or appeals and Public Information Act requests.
Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience. ** See substitution #1 below if you have a Bachelor’s degree.
1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.
2. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience in private or public sector contract administration, purchasing and vendor management.
- Experience soliciting and managing contracts for various categories of goods and services.
- One (1) year of experience using a Financial Management Information System (FMIS).
- Experience with bidding and purchasing procedures.
- Experience with governmental purchasing.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
2. Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.
Contact firstname.lastname@example.org or call 410-767-1386 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay