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ADMINISTRATIVE OFFICER II

Payroll and Timekeeping

Recruitment #23-003235-0055

Introduction

The Maryland Department of the Environment is charged with protecting and preserving the state's air, water, and land resources and safeguarding the environmental health of all Maryland's citizens.  The Agency's mission is to protect and restore the environment for the health and well-being of all Marylanders with a vision of healthy, vibrant, and sustainable communities and ecosystems in Maryland. 

 

If you are looking for an exciting career committed to helping the environment for all Marylanders, please apply to become part of MDE’s workforce.  MDE offers competitive pay, great benefits, as well as an opportunity for advancement and professional growth – MDE offers you a wide range of benefits such as medical and dental coverage, paid time off (i.e., vacation, sick leave), state pension, supplemental retirement options (i.e., 401k, 457b, etc.).

GRADE

14

LOCATION OF POSITION

Maryland Department of the Environment 

Operational Services Administration

Office of Fiscal Services 

1800 Washington Blvd.

Baltimore, MD 21230

Main Purpose of Job

The Administrative Officer II will serve as the advanced level payroll partner for MDE and a facilitator to the Department of Budget and Management regarding payroll, timekeeping and leave activities.  The incumbent in this position will be responsible for examining and analyzing payroll reports of employee gross wages and the variables associated with additional pay. The incumbent will maintain and oversee the Department’s timekeeping and leave activities for all MDE employees which include reconciling source documents to the external Statewide Personnel Management System (SPMS).  The incumbent in this position will train and provide State Personnel Regulatory guidance to employees, supervisors, managers, and OHR personnel. 


Duties may include, but are not limited to:


· Performs daily Payroll Audits identifying and researching anomalies of employees for regular/temporary and contractual employees gross wages.

· Create payroll summary reports from SPS Workday System daily each week for regular and contractual pay periods to ensure that each payroll cycle is completed accurately and on time meeting extremal control agency deadlines according to established policies and procedures as it related to COMAR.

· Perform audits from downloaded Workday payroll summary reports and manually record journal entries for payroll transactions and events during the payroll process each week.  

· Reviews and verifies SPMS Workday Time Tracking/Payroll Reports and Statewide Personnel System (SPS) reports (source documents) to ensure compliance with State Personnel Management Regulations and Guidelines, and posts exceptions to adjustments into the SPS Workday Time System.  

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

LIMITATIONS ON SELECTION

This position is limited to contractual employees in the Operational Services Administration, Office of Fiscal Services, Payroll Unit only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training, and experience as they relate to the requirements of this position.  Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, and educational and work experience.


For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).


Completed applications must be submitted by the closing date. Information submitted after this date will not be added.  Incorrect application forms will not be accepted.  Resumes will not be accepted in lieu of a completed application.


Candidates may remain on the certified eligible list for a period of at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. 


All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act. You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.

BENEFITS

STATE OF MARYLAND BENEFITS  (Click ctrl+link to view all benefits)

PERSONAL LEAVE - New State employees are awarded six (6) personal leave days annually (prorated based on start date)

ANNUAL LEAVE - ten (10) days of accumulated annual leave per year.

SICK LEAVE – fifteen (15) days of accumulated sick leave per year.

PARENTAL LEAVE – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

HOLIDAYS – State employees also celebrate at least twelve (12) holidays per year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to MDE, Recruitment and Selection Division, 1800 Washington Blvd., Baltimore MD 21230. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.


If additional information is required, the preferred method is to upload.  If you are unable to upload, please email the requested information to Peggie Jefferson at peggie.jefferson @maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. Please reference #23-003235-0055. 


For questions regarding this recruitment, please contact Peggie Jefferson at 410-537-3879.  If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.  


This is a position-specific position for the Maryland Department of the Environment. The resulting certified eligible list will be maintained for one year. Persons interested in future vacancies within this classification must re-apply.  


Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-537-3130 or MD TTY Relay Service 1-800-735-2258.


We thank our Veterans for their service to our country.


People with disabilities and bilingual candidates are encouraged to apply.


As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.





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