Records Inventory Manager
Administrative Officer II
Recruitment #23-003235-0071
Department | DGS Office of State Procurement |
---|---|
Date Opened | 11/21/2023 2:00:00 PM |
Filing Deadline | 12/5/2023 11:59:00 PM |
Salary | $50,392.00 - $80,551.00/year (based on agengy authority, qualifications and State salary rules) |
Employment Type |
Full-Time
|
HR Analyst | Tiara Massey |
Work Location |
Anne Arundel
|
Introduction
GRADE
LOCATION OF POSITION
DGS Office of State Procurement
Records Management
7275 Waterloo Rd.
Jessup, MD 20794
Main Purpose of Job
POSITION DUTIES
Duties for this position include, but are not limited to:
· Establish
and maintain an up-to-date database and formulate all related reports requested
by the Director of Records Management
· Assist
the Director of Records Management by reviewing and processing new and revised
retention and disposal schedules mandated by the State Government Article
10-633 and COMAR 14.18.02.
· Monitor productivity of employees working in the State records center and
conduct training as needed in the storage, retrieval, re-filling, interfiling
and disposal of records.
· Devise
and execute an effective and efficient system to manage State department/agency
records from time of transfer to the State records center through time of final
disposition in accordance with mandated records retention schedules.
· Supervise
the operations of the Records Management Program in the absence of the Director
of Records Management.
· Advise department/agency officials regarding procedures and policies to prepare, transfer and retrieve records.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.
· Two or
more years of experience working in the field of government archives and/or
records management.
· Experience
with Google applications and Microsoft Office, specifically using Access and
Excel.
· Experience
working in the field of information technology.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SPECIAL REQUIREMENTS
SELECTION PROCESS
It is important that you provide complete and accurate information on
your application. Please include all experience and education that is
related to this position. All information concerning your qualifications
must be submitted by the closing date; information submitted after the closing
date will not be considered. Credit is given for relevant part-time,
temporary or volunteer experience based on the number of hours worked per week;
you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit,
you will be required to submit a college transcript prior to being offered a
position. You may submit your transcript as part of the application
process.
The examination for this position will consist of a rating of your
education, training and experience related to the requirements of the
position. Successful candidates will be placed on the employment
eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one
year and may be extended. The list will be used by the hiring authority
to select employees for interviews. Eligible lists may be used to fill
future vacancies of the same classification.
Please note, selected candidates may be required to complete and
successfully pass a State and Federal fingerprint background check prior to
being hired.
You must be legally authorized under the United States Immigration Reform
and Control Act to be hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits package that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework opportunities for many positions
- Free mass transit in Baltimore & Annapolis
- Generous paid leave that increases with years of service
- Paid holidays
- Health coverage with low out-of-pocket costs
- Employee & employer contributory pension plan
Click on the link below for more information.
FURTHER INSTRUCTIONS
Contact tiara.massey1@maryland.gov or call 410-767-4987 with questions about this
recruitment. The on-line application process is STRONGLY
preferred. Apply online at www.dgs.maryland.gov – click on
Employment on the left side of the screen. If you are unable to submit
your application online, please send your paper application to: Human
Resources, Dept. of General Services, 301 W. Preston St., Suite 1311,
Baltimore, MD 21201 by the closing date and time. TTY Users:
call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.