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Records Inventory Manager

Administrative Officer II

Recruitment #23-003235-0071


The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!





DGS Office of State Procurement

Records Management

7275 Waterloo Rd.

Jessup, MD 20794

Main Purpose of Job

Manage and supervise the daily operation of the State Records Center in providing cost effective and efficient service for 170,000 cubic feet of official State Records and assist the Director of Records Management in planning, organizing and furthering the reimbursable Records Management Program for the Department of General Services.


Duties for this position include, but are not limited to:

· Establish and maintain an up-to-date database and formulate all related reports requested by the Director of Records Management

· Assist the Director of Records Management by reviewing and processing new and revised retention and disposal schedules mandated by the State Government Article 10-633 and COMAR 14.18.02

· Monitor productivity of employees working in the State records center and conduct training as needed in the storage, retrieval, re-filling, interfiling and disposal of records.

· Devise and execute an effective and efficient system to manage State department/agency records from time of transfer to the State records center through time of final disposition in accordance with mandated records retention schedules.

· Supervise the operations of the Records Management Program in the absence of the Director of Records Management.

· Advise department/agency officials regarding procedures and policies to prepare, transfer and retrieve records.


Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.


1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.


Strong preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding all qualifications.

· Two or more years of experience working in the field of government archives and/or records management.

· Experience with Google applications and Microsoft Office, specifically using Access and Excel.

· Experience working in the field of information technology.

· Excellent interpersonal and oral/written communication skills, with experience interacting and communicating with executives and senior management.


Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.


Work involves intermittent physical demands such as lifting 50 pounds or more, climbing ladders, etc.


It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.


The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement for those who qualify

- Flexible work schedules and telework opportunities for many positions

- Free mass transit in Baltimore & Annapolis

- Generous paid leave that increases with years of service

- Paid holidays

- Health coverage with low out-of-pocket costs

- Employee & employer contributory pension plan 

Click on the link below for more information.



Contact or call 410-767-4987 with questions about this recruitment.  The on-line application process is STRONGLY preferred. Apply online at – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay


As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

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