The Maryland
Department of General Services (DGS) supports State and local government
agencies, as well as local non-profit organizations and the citizens of
Maryland, by providing facilities management, real estate and surplus property
services, as well as security and law enforcement for State buildings. DGS is
also responsible for a full spectrum of facilities engineering, design and
construction services, almost $1 billion in annual contract administration, and
overseeing the State procurement process. Here at DGS, we truly Do Great
Service… Consider joining our team!
GRADE
15
LOCATION OF POSITION
This position is available with the Department of General Services (DGS), Office of State Procurement (OSP), located at 301 W. Preston Street, Baltimore, MD 21201 with minimal travel to Annapolis as needed).
POSITION DUTIES
This position will serve as the Office of State Procurement’s (OSP) Business Services Internal Auditor. The incumbent will conduct monthly, quarterly and annually requested internal audits to ensure OSP staff and other entities under OSP’s jurisdiction are performing their duties to accomplish OSP’s core mission, goals and objectives in-line with the Code of Maryland Regulations (COMAR).
Additionally, this role will assist in the routine operations of OSP to include tracking, reconciling and auditing vendor fee assessments, communicating as needed with vendors, and administering budgeted financial models and financial planning activities that support and sustain the centralized state-wide electronic procurement system (eMMA). The position will also assist in fulfilling OSP’s mission to support the executive branch in enabling innovation to public procurement effectiveness, efficiency, transparency, value and accountability to benefit the State and its citizens.
Duties for this position include but are not limited to:
• Conduct audits for the Office of State Procurement - monthly, quarterly, or annually, as assigned.
• Support the Business Services Manager to ensure high standards of IT systems and software technology in support of OSP’s business needs.
• Support the Business Services Manager to ensure financial viability, sustainability and management of all business-related activities.
• Maintain a high standard of accuracy and detail of OSP financials to reflect current State regulations, policies and procedures.
• Assist with OSP budget, financial audits, and fiscal compliance.
• Review Procurement Officers' contract award postings on the centralized statewide electronic procurement system (eMMA).
• Monitor the Coordinating Entity (CE) for compliance with the Employment Works Program (EWP).
• Verify the posting of Intergovernmental Cooperative Purchasing Agreement (ICPA) Procurement Officers' Determinations (PODs) and pricing information publication after contract award.
• Maintain the routine operations function of tracking, reconciling and auditing eMMA vendor fee assessments. Communication of vendor information to various teams within DGS.
• Facilitate vendor communications to establish monthly vendor usage report submission and payment remittance for eMMA fees due.
• Continuous analysis for the framework of eMMA vendor fee agreements in order to fund the strategic plans of OSP's leadership.
• Support for development and execution of divisional budgets, project budgets, and annual business plans to meet OSP operational and strategic objectives.
• Support for managing the non-lapsing eMMA funds to ensure that all are balanced with sufficient revenues to offset budgeted expenses for OSP business programs.
• Assist with the development and implementation of OSP’s mission, vision, goals and objectives to organize and align staff and business processes to maximize DGS / OSP contributions for the State of Maryland.
MINIMUM QUALIFICATIONS
Education: Bachelor's degree in accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.
Experience: One year of experience conducting financial and operational internal audits that include elements for finance and compliance, economy and efficiency, and program results.
Notes:
1. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.
2. Candidates may substitute the possession of a certificate as a Certified Public Accountant or Certified Internal Auditor or a master’s degree in accounting from an accredited college or university for the required experience.
3. Candidates may substitute one year of professional accounting experience for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Internal Review classifications or Auditing specialty codes in the Financial or Auditing fields of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference will be given to applicants that possess the following preferred qualifications. Include clear and specific information on your application regarding the qualifications.
• Experience working independently and managing multiple business functions.
• Experience analyzing business processes, documenting workflow, and implementing efficiencies to reduce costs.
• Experience leading, thinking creatively, and formulating and articulating ideas from concept through implementation.
• Substantial knowledge of accounting and budgeting, strategic planning and program management.
• Knowledge of procurement practices and procedures; organizational and instructional development.
• Exceptional analytical and problem-solving skills.
• Exceptional communication (oral/written) and interpersonal skills.
• Knowledge and application of Microsoft Office Suite (especially Excel) and financial management tools.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which may require the operation of a motor vehicle. Employees assigned such duties may be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.
Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.
The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended. The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.
Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.
You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.
BENEFITS
The State of Maryland offers a generous benefits package that includes:
- Tuition reimbursement for those who qualify
- Flexible work schedules and telework opportunities for many positions
- Free mass transit in Baltimore & Annapolis
- Generous paid leave that increases with years of service
Contact mojisola.ogungbe1@maryland.gov or call 410-767-4986 with questions about this recruitment. The on-line application process is STRONGLY preferred. Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time. TTY Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.
