FISCAL ACCOUNTS CLERK II

It is important that all experience be fully documented. Failure to LIST ALL EXPERIENCE AND ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

ASTD10

Maryland State Police

Office of Strategic Planning Command / Finance Division

1201 Reisterstown Road

Pikesville, MD 21208

The main purpose of the position is to complete the process of monthly reimbursable and escort billing from the Accounts Receivable to ensure that all deadlines are met. The individual is responsible for solving complex problem invoices when sent over by a vendor in a timely manner. Also providing back-up for multiple duties within the unit such as GADX-5 input into FMIS after thoroughly reviewing submitted expense reports, performs deposit coding for the daily bank run and preparing deposit tickets.

Generates bills and records them into FMIS system from Accounts Receivable Spreadsheet sent over by the Payroll Unit, with a 98% rate of accuracy, to include, speed camera, resident trooper, CHART, etc.

Solves complex problem invoices sent to General Accounting by various vendors. The agency liaison between the vendor and troopers by obtaining time sheets, creating revised invoices, and resolving any discrepancies in a timely manner. Also maintaining and updating the "Problem Invoice Log".

Assist with the 198 A/B process by updating FMIS 34 screen with vendor information and FMIS 94 screen with correct project description information.

Provide back-up for GADX-5 input into FMIS system by thoroughly reviewing expense reports submitted by Maryland State police employees. Coding GADX-5 with appropriate PCA and object codes, ensuring all submitted receipts comply with agency appointed travel guidelines.

Provide back-up for the daily deposit process within the unit; prepares deposit tickets, codes checks and format excel spreadsheet to ensure that amounts are balanced prior to bank deposit.

Order supplies from Quartermaster for Finance Division.

Other duties as assigned by Lead, Supervisor and Manager of the unit. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Preferred Qualifications:

1) Experience working in a Finance Division, reviewing and verifying source documents

2) Experience working in FMIS

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

 

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: William Boniarski

william.boniarski@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.